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PS Job Description (JD)
PS Band 3
Directorate: Probation Service
Job Description: Community Payback Placement
Coordinator
Document Ref.
PS-JES-0098 Community Payback Placement
Coordinator v3.0
Document Type
Management
Version
3.0
Classification
Official
Date of Issue
5 December 2024
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
OFFICIAL
PS-JES-0098 Community Payback Placement Coordinator v3.0
OFFICIAL
PS Job Description
Job Title
Community Payback Placement Coordinator
Directorate
Probation Service
Band
Band 3
Overview of the
This is a high-profile role within PS responsible for establishing
job
and maintaining relationships with a range of current and future
partner organisations, customers and stakeholders. This will
involve working with a range of voluntary and statutory
organisations.
The post holder will ensure that sufficient work placement that
meet the quality standards set out in the Community Payback
Guidance are available so that the sentence of the Court can be
carried out effectively.
The post holder will support the CP Manager to ensure that all
Community Payback placements meet the policy objectives of the
organisation and comply with relevant legislation.
Post holders may be required to undertake weekend working as
part of their normal pattern of working.
Summary
The job holder will identify and establish community-based work
projects that fulfil the requirements of the Community Payback
Guidance Manual. This includes monitoring and review of existing
projects.
The post holder will conduct relevant health and safety
assessments of work placements and ensure compliance with
organisational policy and health and safety legislation.
The post holder will have oversight of the placement induction
procedure, defining tasks and safe working practices and
appropriate allocation and use of required tools and equipment.
Responsibilities, The job holder will be required to carry out the following
Activities &
responsibilities, activities and duties:
Duties
• Find and assess a wide range of suitable Community
Payback placements, including those providing an
opportunity for service user training and future employment
and placements appropriate for people with protective
characteristics.
• Assess the viability of income generation opportunities
within new placements, discuss with beneficiaries and
manage the process to maximise this potential.
• To complete a schedule of safe working practice for work
and create a project file in accordance with Health and
safety standards.
• Promote positive relationships with beneficiaries/
stakeholders, including meetings and site visits as required
to manage customer/stakeholder relationships and
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PS-JES-0098 Community Payback Placement Coordinator v3.0
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promote a positive perception of the PS with community
networks.
• Ensure that a safe working environment for staff, service
users and beneficiaries is maintained on all Community
Payback work sites in compliance with Health and Safety
legislation and PS policy.
• Ensure that placements remain compliant with quality
requirements and take action as required to improve or
discontinue placements where quality standards cannot be
met.
• Be responsible for coordinating tools, equipment,
appropriate clothing and PPE and other resources used on
Community Payback placements and ensure that all
equipment complies with Health and Safety requirements
and that users know how to safely use the equipment.
• Ensure that relevant Health and Safety Training is
provided to staff both in response to ad‐hoc needs and as
required by the service delivery plan.
• To support investigations into Health and Safety incidents
and ensure that serious incidents including near misses
are reported and that lessons learnt are shared within the
team.
• To support the electronic, social media and other
innovative means to receive nominations for new
placements from the public and promote Community
Payback, within PS guidelines.
• Liaise with probation practitioners as necessary to
exchange information and maintain appropriate working
arrangements.
• To participate in rota planning, delivering and reviewing the
service user induction.
• Recruit, support and coordinate Mentors who will
encourage service user compliance, engagement and
access to local support networks.
• To cover the CP supervisor role where required to avoid
cancellation of work placements for operational reasons.
• To contribute to training of CP supervisors and
beneficiaries, as appropriate
The duties/responsibilities listed above describe the post as it is
at present and is not intended to be exhaustive. The job holder
is expected to accept reasonable alterations and additional
tasks of a similar level that may be necessary. Significant
adjustments may require re-examination under the Job
Evaluation Scheme and shall be discussed in the first instance
with the job holder.
An ability to fulfil all spoken aspects of the role with confidence
through the medium of English or (where specified in Wales)
Welsh.
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PS-JES-0098 Community Payback Placement Coordinator v3.0
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Civil Service Success Profile Criteria
Behaviours
• Managing a Quality Service
• Working Together
• Communicating and Influencing
• Delivering at Pace
• Making Effective Decisions
Strengths
Note: we recommend you choose 4 to 8 strengths locally - select
from the list of Civil Service strength definitions on the intranet.
Ability
Experience
• UK Manual Driving License
• Evidence of working as part of a team, sharing good practice,
knowledge of community networks and the skills to promote a
strong team ethos
• Examples of maintaining positive working relationships with a
range of stakeholders (beneficiary organisations) and
represent the organisations at meetings and Forums
• Experience of conducting workplace reviews to make
judgements about compliance with quality standards
Technical
• Health and Safety Institution of Occupational Safety and
Health (IOSH) Level 3 or Managing Safely qualified
• Ability to drive a Minibus D1 and trailer
• Qualified as an assessor for NVQ awards for service user e.g.
OCN
Minimum
Please do not alter this box
Eligibility
• All candidates are subject to security and identity checks prior to
taking up post.
• All external candidates are subject to 6 months’
probation. Internal candidates are subject to probation if they
have not already served a probationary period within HMPPS.
• All staff are required to declare whether they are a member of a
group or organisation which HMPPS consider to be racist.
Hours of Work
Leave Blank
(Unsocial Hours) To be used by the JES Team only
Allowances
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PS-JES-0098 Community Payback Placement Coordinator v3.0