Job Description (JD)
Band 5
Group Profile - Hub Manager (HM)
Job Description - HM : Activities
Document Ref.
JES 223 JD B5 HM : Activities
Document Type
Management
Version
5.0
Classification
Official
Date of Issue
05/08/19
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
JES 223 JD B5 HM: Activties v5.0
Job Description
Job Title
HM : Activities
Group Profile
Hub Manager
Organisation Level
First Line Management
Band
5
Overview of the job
This is an administrative managerial job within an establishment.
Summary
The job holder will be responsible for managing the administrative processes within
the Activities Hub, ensuring that administration support is provided to the relevant
pathways to assist in reducing reoffending through the provision of opportunities
from reception to release.
This is a non-operational job with line management responsibilities.
Responsibilities,
The job holder will be required to carry out the following responsibilities, activities
Activities and Duties
and duties:
Manage the transactional activity associated with the Activities Hub and the
administrative staff within this area. This includes ensuring the following paperwork
is complete, checked and ready for onward transmission where applicable:
? Pathways
? Student applications
? Monitoring contract delivery and performance
? Procurement of Goods for unit
? Regime Monitoring
? Management Information Systems
? Industries/Manufacturing
? Education Provision
? Activity/Labour Allocation
? Authorise prisoner pay amendments
? Healthcare
? Promote the work of the Unit and provide opportunities for prisoners by
organising:
? Job club
? Exit interviews
? Housing Clinics
? Induction Assessments
? Healthcare Clinics
Undertake other administrative management tasks including:
? Contribute towards the development of local policy, procedures and practice and
ensure consistency of application
? Manage devolved budgets in accordance with the financial procedures outlined
in the budget delegation
? Manage the achievement of Service Delivery Indicators (SDIs) and standards
within the work area, verifying and signing off documentation as appropriate
JES 223 JD B5 HM: Activties v5.0
? Attend relevant unit meetings as and when required to provide feedback on
good practice examples, to promote awareness for better and more efficient
ways of working
? Analyse and act on data collected by the Hub and produce any relevant reports to
show findings
? Ensure that data entered into local and national systems is accurate and in
accordance with agreed timescales
? Monitor performance of the Hub
? Draft all external and internal communications on behalf of the Hub
? Provide Head of Function with management information relating to the relevant
area
? Be responsible for the management of all staff within their area. This includes
staff performance, development and annual appraisal through to sickness
absence management
? Act as first point of contact for relevant external stakeholders
? Act as requisitioner or approver dependant on local policy
The duties/responsibilities listed above describe the post as it is at present and is not
intended to be exhaustive. The Job holder is expected to accept reasonable
alterations and additional tasks of a similar level that may be necessary. Significant
adjustments may require re-examination under the Job Evaluation scheme and shall
be discussed in the first instance with the Job Holder
Behaviours
•
Changing and Improving
•
Communicating and Influencing
•
Working Together
•
Managing a Quality Service
•
Making Effective Decisions
•
Leadership
Strengths
It is advised strengths are chosen locally, recommended 4-8.
Essential Experience
Able user of MS Word and MS Excel
Information collation and analysis
Technical
Internal applicants
Requirements
Newly promoted staff to the following Band 5 first line manager roles (Hub Managers,
Custodial Managers and Facilities & Services Managers) in Establishments are
required to complete a qualification as part of their work objectives where these
training packages are available
Staff that have mapped or re‐graded to Band 5 who have previously worked at an
equivalent level will not be required to undertake the qualification.
External applicants
All external staff joining as a Band 5 Hub Manager or Facilities and Services Manager
in an Establishment are required to complete the qualification where available.
Ability
JES 223 JD B5 HM: Activties v5.0
Minimum Eligibility
? All candidates are subject to security and identity checks prior to taking up post.
? All external candidates are subject to 6 months’ probation. Internal candidates are
subject to probation if they have not already served a probationary period within
HMPPS.
? All staff are required to declare whether they are a member of a group or
organisation which HMPPS consider to be racist.
Hours of Work
(Unsocial Hours)
Allowances
JES 223 JD B5 HM: Activties v5.0
Success Profile
Technical
Strengths
N.B Please check the individual job
Behaviours
Ability
Experience
N.B. It is advised
description relating to this group
strengths are chosen
profile for the any job specific
locally, recommended 4-8
requirements and add if required.
Internal applicants
Newly promoted staff to the following
Band 5 first line manager roles (Hub
Managers, Custodial Managers and
Facilities & Services Managers) in
Able user of MS Word and MS
Establishments are required to
Excel
complete a qualification as part of
Changing and Improving
their work objectives where these
training packages are available
Staff that have mapped or re‐graded
to Band 5 who have previously worked
at an equivalent level will not be
required to undertake the
qualification.
External applicants
All external staff joining as a Band 5
Information collation and analysis
Hub Manager or Facilities and Services
Communicating and Influencing
Manager in an Establishment are
required to complete the qualification
where available.
Working Together
Managing a Quality Service
Making Effective Decisions
Leadership
JES 223 JD B5 HM: Activties v5.0