NPS Job Description (JD)
NPS Band 3
Directorate: National Probation Service
Job Description: MAPPA Administrator
Document Ref.
NPS-JES -0060_MAPPA Administrator_v3.0
Document Type
Management
Version
3.0
Classification
Unclassified
Date of Issue
08/07/19
Status
Baselined
Produced by
Head of Group
Authorised by
Reward Team
JD Evidence
NPS-JES -0060_MAPPA Administrator_v3.0
NPS Job Description
Job Title
MAPPA Administrator
Directorate
National Probation Service
Band
NPS Pay Band 3
Overview of the job
The MAPPA Administrator provides administrative support and is accountable to the
MAPPA Co-ordinator and/or Deputy MAPPA Coordinator.
This is an administrative job within a multi-disciplinary team.
Summary
The jobholder will provide administrative support within a multi-agency setting in line
with National MAPPA Guidance. The jobholder will also ensure that staff are
supported through efficient processes and administration systems are maintained
within specified timescales in order to promote the achievement of Strategic
Management Board (SMB) objectives.
To act as a point of contact for MAPPA within the area for the Responsible Authority
agencies and the ‘Duty to Co-operate’ Agencies as delegated by the MAPPA Coordinator
In line with NPS policies and procedures, the post holder must at all times
demonstrate a commitment to equality and inclusion and an understanding of their
relevance to the work they do.
The post holder must adhere to all policies in respect of the sensitive/confidential
nature of the information handled whilst working in this position.
This role may involve some out of hours work
Responsibilities,
The job holder will be required to carry out the following responsibilities, activities
Activities & Duties
and duties:
? Responsible for maintaining accurate offender and victim information on
relevant approved databases.
? Ensure the effective administration of referrals into MAPPA from across a
range of agencies in line with National MAPPA Guidance.
? Prepare, maintain and collate case and other records, files and management
information, in accordance with the standards required.
? To provide statistical and other information/data as required.
? Receive and distribute information and communications in an appropriate
manner, e.g. telephone, paper, email.
? Deal and communicate fairly, timely and effectively with Responsible
Authorities and the Duty to Cooperate Agencies.
? Organise the availability of appropriate resources, facilities and equipment
for activities relating to the effective running of MAPPA.
? Act as a point of contact within the unit including for specialist areas of work
as required.
? Maintain appropriate systems to ensure the effective use of general unit
resources and make recommendations for improvement as necessary.
? Attend meetings as appropriate. Provide support to meetings as required
including organising agenda, comprehensive minute taking, and distribution
of notes/minutes and action points.
? To ensure that the principles in respect of information sharing and
confidentiality are maintained as outlined in the MAPPA Guidance
? Coordination and collation of meetings for internal and external attendees,
booking rooms, arranging refreshments, preparing material, greeting visitors
etc
? Dealing with highly sensitive issues, acting with diplomacy and maintaining
strict confidentiality at all times
? Keeping up to date with changes in key external partnerships which relate to
MAPPA arrangements
NPS-JES -0060_MAPPA Administrator_v3.0
? Ensure all activities are conducted in accordance with Health and Safety
policies and procedures. Undertake equipment tests as required.
? Carry out safeguarding children and safeguarding adult duties in accordance
with the NPS statutory responsibilities and agency policies.
? Work within the aims and values of NPS and HMPPS
The duties/responsibilities listed above describe the post as it is at present and is not
intended to be exhaustive. The Job holder is expected to accept reasonable
alterations and additional tasks of a similar level that may be necessary. Significant
adjustments may require re-examination under the Job Evaluation scheme and shall
be discussed in the first instance with the Job Holder.
Behaviours
? Changing and Improving
? Working Together
? Making Effective Decisions
? Delivering at Pace
? Managing a Quality Service
? Communicating and Influencing
Strengths
It is advised strengths are chosen locally, recommended 4-8
Essential Experience
? Experience of meeting administration and ability to undertake accurate
minute taking.
Technical
? Good keyboard and IT skills including proficiency in MS Office Word and MS
requirements
Office Excel.
Ability
? Ability to use recording databases, for example ViSOR, NDelius
Minimum Eligibility
? All candidates are subject to security and identity checks prior to taking up
post.
? All external candidates are subject to 6 months’ probation. Internal
candidates are subject to probation if they have not already served a
probationary period within HMPPS.
? All staff are required to declare whether they are a member of a group or
organisation which HMPPS consider to be racist.
Hours of Work
(Unsocial Hours)
Allowances
NPS-JES -0060_MAPPA Administrator_v3.0
Success Profile
Strengths
It is advised
Behaviours
Ability
Experience
Technical
strengths are chosen
locally,
recommended 4-8
Ability to use
recording
Experience of meeting
Good keyboard and IT skills including
Changing and Improving
databases, for
administration and ability to
proficiency in MS Office Word and MS Office
example ViSOR,
undertake accurate minute taking.
Excel.
NDelius
Working Together
Making Effective Decisions
Delivering at Pace
Managing a Quality Service
Communicating and Influencing
NPS-JES -0060_MAPPA Administrator_v3.0