Job Description (JD)
Band 3
Group Profile - Business Administrator (BA)
Job Description - BA: Security Intelligence Collator
Document Ref.
OR-JES-141-JD-B3 : BA : Security Intelligence Collator v6.0
Document Type
Management
Version
6.0
Classification
Official
Date of Issue
23/12/19
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
OR-JES-141-JD-B3 : BA : Security Intelligence Collator v6.0
Job Description
Job Title
BA : Security Intelligence Collator
Group Profile
Business Administrator
Organisation Level
Delivery
Band
3
Overview of the job
This is an administrative job in an establishment.
Summary
The job holder will provide administrative support to the Security and Intelligence
Department maintaining administration systems within specified timescales for the
establishment.
This is a non-operational job with no line management responsibilities.
Responsibilities,
The job holder will be required to carry out the following responsibilities, activities
Activities and Duties
and duties:
? Collate, process and allocate intelligence- associated documentation including
Security Information Report (SIRs) for investigation
? Sending mobile phones, SIM cards and hardware discs (along with related
documentation) to National Dogs Tactical Support Group (NDTSG), logging the
information extracted beforehand
? Assist the Intelligence Analyst by extracting and matching Security files with SIRs
? Carry out back-ups for the Security Intelligence System, download data for the
SIRs register to the National Intelligence Unit and perform data back-ups for the
National Prisoner Information Number (PIN) Phone System
? Collate and distribute monthly targets for searching and mandatory drug tests to
all residential units
? Undertake Violent Sex Offender Register (VISOR) administration
? Co-ordinate translation of security related communications
? Process on-line address searches, national police checks, data access requests
and direct surveillance applications
? Complete proforma to inform prisoner of withheld correspondence
? Authorise visitor entry to the establishment and inform the gate staff in liaison
with relevant line manager
? Submit requisitions for stores as necessary for the security area and staff
? Complete escort paperwork, including route forms, Prisoner Escort Records
(PERs) and escape packs regarding security issues for court attendance
? Acts as the vetting contact point, meeting people to check identification and
verify identity documents (provided as originals), liaising with Shared Service
Centre to apply for security clearance
? Undertake Mandatory Drug Testing administration
? Log key register/key tallies/car park passes/car registrations
? Log security files( in and out) and assess risk content
? Log all security - related information including development nominals, stoppages
of contact, Incident Reporting System (IRS) Input
? Disseminate reports to relevant stakeholders
? Monitor all mail, on both ad-hoc and intelligence- led basis
? Monitor and log issue of identification (ID) cards, including lost ID cards
? Monitor and log security clearance for prisoners working in workshops
OR-JES-141-JD-B3 : BA : Security Intelligence Collator v6.0
Undertake other administrative tasks including:
? Organise, produce and maintain accurate records for area of work
? Act as contact point for all communications to the team. Prioritise and distribute
communications to the appropriate person or relevant department in
establishment
? Complete monitoring returns for area of work
? Input requisitions on to the finance database and process requisitions for defined
area of work
? Co-ordinate any awareness sessions for area of work
? Prepare paperwork for checking by manager, conducting initial checks as
required
? Correspond with relevant stakeholders and agencies to ensure that they are
aware of information so that information is adequately shared
? Maintain and check establishment databases, manual filing systems and logs of
information, responding within agreed timescales and producing reports as
required
? Collate information relating to relevant Service Delivery Indicators (SDI’s)
? Act as secretary to meetings as required including organising agenda, taking
and, distributing minutes and action points
The duties/responsibilities listed above describe the post as it is at present and is not
intended to be exhaustive. The job holder is expected to accept reasonable
alterations and additional tasks of a similar level that may be necessary. Significant
adjustments may require re-examination under the Job Evaluation Scheme and shall
be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium
of English or (where specified in Wales) Welsh.
Behaviours
? Changing and Improving
? Communicating and Influencing
? Working Together
? Managing a Quality Service
? Delivering at Pace
Strengths
It is advised strengths are chosen locally, recommended 4-8.
Essential Experience
? Job holders must complete specific training in their specialism once they
take up post.
Technical
Requirements
Ability
OR-JES-141-JD-B3 : BA : Security Intelligence Collator v6.0
Minimum Eligibility
Please do not alter this box
? All candidates are subject to security and identity checks prior to taking up post.
? All external candidates are subject to 6 months’ probation. Internal candidates are
subject to probation if they have not already served a probationary period within
HMPPS.
? All staff are required to declare whether they are a member of a group or
organisation which HMPPS consider to be racist.
Hours of Work
37 hour working week.
(Unsocial Hours)
Allowances
OR-JES-141-JD-B3 : BA : Security Intelligence Collator v6.0
Success Profile
Strengths
Behaviours
It is advised strengths
Ability
Experience
Technical
are chosen locally,
recommended 4-8
Changing and Improving
Job holders must complete specific
training in their specialism once
they take up post.
Communicating and Influencing
Working Together
Managing a Quality Service
Delivering at Pace
OR-JES-141-JD-B3 : BA : Security Intelligence Collator v6.0