Job Description (JD)
Band 2
Group Profile - Support Services Facilities
Job Description - SSF : Stores/Warehouse RIDS
Document Ref.
OR-JES-503-JD-B2 : SSF : Stores/Warehouse RIDS v6.0
Document Type
Management
Version
6.0
Classification
Official
Date of Issue
11/09/2019
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
OR-JES-503-JD-B2 : SSF : Stores/Warehouse RIDS v6.0
Job Description
Job Title
SSF : Stores/Warehouse/Receiving Incoming Deliveries (RIDS)
Group Profile
Support Services Facilities
Organisation Level
Support
Band
2
Overview of the job
This is a non-operational role supporting the appropriate function.
Summary
The job holder will monitor, log and x-ray all deliveries to the establishment and
delivery to the relevant internal/external location.
This is a support job with no line management responsibilities.
Responsibilities,
The job holder will be required to carry the following responsibilities, activities and
Activities and Duties
duties:
? Monitor, log and x-ray all deliveries to the establishment and deliver to relevant
areas.
? Request, process and receive goods using Prison finance system when required.
? Prepare and process requisitions, receipt goods in and ensure stock levels are
maintained through inventory systems.
? Supervise prisoner workforce in relevant areas.
? Prepare completed manufactured goods for distribution to other establishments.
? Receive and distribute staff uniform/carry out clothing exchange duties (kit
change) and transport laundry on a weekly basis.
? Comply with waste management adhering to Control of Substances Hazardous to
Health (COSHH) regulations.
? Monitor outside storage areas and containers maintaining accurate details.
? Undertake general fork lift truck and Heavy Goods Vehicle (HGV) duties
? Undertake vehicle checks.
? Receive and document all recorded prison mail.
? Distribute/remove office furniture/equipment as required.
? Respond appropriately to invoke emergency procedures in line with Local
Security Strategy and National Security Framework. Any initial decisions or
actions will need to be referred to management for further action.
Undertake other Support tasks including:
? Log materials used and assist with stocktaking of tools, equipment and materials.
? Undertake activities in such a way to ensure that waste is reduced and that areas
of work are safe, clean and tidy whilst work is in progress.
? Inform manager to ensure sufficient levels of stock are maintained.
? Ensure allocated Planned Maintenance and small repairs are carried out,
undertaking service requests raised via the computer aided facilities management
system.
? Carry out project work when required.
? Advise on sufficient levels of stock and request procurement of goods and
services and ensure all materials used are logged and are fit for purpose.
? Escort technical contractors when required, working with and supervising them in
accordance with Local Security Strategy (LSS).
? Maintain regular communications via radio net in accordance with (LSS).
OR-JES-503-JD-B2 : SSF : Stores/Warehouse RIDS v6.0
? Undertake the role of banksman directing the operation of some plant
equipment or machinery.
? Responsible for tools and plant machinery, carrying out checks at regular intervals
and completing relevant documentation in accordance with Local Security
Strategy (LSS) and National Security Framework (NSF).
? Comply with Health & Safety policies, procedures and legislation to ensure
statutory and mandatory compliance.
? Drive estates vehicles and operate plant equipment.
? Operate within command mode in line with local contingency plans.
? Undertake incidental and emergency or urgent tasks and assignments as per
Service Delivery Agreement timescales in a safe manner.
? Assemble products on site when required.
? Carry out pest control prevention measures across the estate when required.
? Contribute to prisoner reports including parole and sentence planning.
The duties/responsibilities listed above describe the post as it is at present and is not
intended to be exhaustive. The job holder is expected to accept reasonable
alterations and additional tasks of a similar level that may be necessary. Significant
adjustments may require re-examination under the Job Evaluation Scheme and shall
be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium
of English or (where specified in Wales) Welsh.
Behaviours
? Working Together
? Managing a Quality Service
? Communicating and Influencing
? Developing Self and Others
Strengths
It is advised strengths are chosen locally, recommended 4-8.
Essential Experience
Technical
? Will require basic knowledge of role and will be required to undertake
Requirements
specific training and courses in work area.
? Will comply with the relevant Health & Safety policies and legislation.
? If required, to undertake and qualify for the appropriate Forklift Driving
course and maintain industry based standards to ensure continuance of the
qualification.
? Must complete a manual handling course, and undertake basic security
awareness and be trained in break-away techniques if deemed required.
Ability
Minimum Eligibility
Please do not alter this box
? All candidates are subject to security and identity checks prior to taking up post.
? All external candidates are subject to 6 months’ probation. Internal candidates are
subject to probation if they have not already served a probationary period within
HMPPS.
? All staff are required to declare whether they are a member of a group or
organisation which HMPPS consider to be racist.
OR-JES-503-JD-B2 : SSF : Stores/Warehouse RIDS v6.0
Hours of Work
37 hour working week
(Unsocial Hours)
Allowances
HMPPS Staff on closed pay structures only
Additional Conditioned Hours Pensionable (ACHP)
Staff moving from a closed 39 hour pay structure will be eligible for the two protected
pensionable additional committed hours (ACHP). They will work a 39 hour week
consisting of the standard 37 hour week and a further 2 additional hours (ACHP) paid
at plain time pensionable rate.
OR-JES-503-JD-B2 : SSF : Stores/Warehouse RIDS v6.0
Success Profile
Strengths
Behaviours
It is advised strengths
Ability
Experience
Technical
are chosen locally,
recommended 4-8
Working Together
Will require basic knowledge of role and
will be required to undertake specific
training and courses in work area.
Managing a Quality Service
Will comply with the relevant Health &
Safety policies and legislation.
Communicating and Influencing
If required, to undertake and qualify for
the appropriate Forklift Driving course
and maintain industry based standards
to ensure continuance of the
qualification.
Developing Self and Others
Must complete a manual handling
course, and undertake basic security
awareness and be trained in break-away
techniques if deemed required.
OR-JES-503-JD-B2 : SSF : Stores/Warehouse RIDS v6.0