Job Description (JD)
Band 4
Group Profile - Business Administrator Specialist
(BAS)
Job Description - BAS: Intelligence Analyst
Document Ref.
OR JES 302 JD B4 : BAS : Intelligence Analyst
Document Type
Management
Version
9.0
Classification
Official
Date of Issue
20/07/23
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
OR-JES-302 JD B4: BAS : Intelligence Analyst v9.0
Job Description
Job Title
BAS : Intelligence Analyst
Group Profile
Business Administration Specialist
Organisation
Delivery
Level
Band
4
Overview of the
This is a specialist administrative job in an establishment.
job
Summary
The job holder will provide administrative support to the Security
Intelligence Department and assist the Head of Security in the
delivery of an effective intelligence system within the
establishment.
They will be responsible for maintaining administration systems
effectively and efficiently within specified timescales for the
establishment
This is a non-operational job with no line management
responsibilities.
This role is rotational.
Responsibilities,
The job holder will be required to carry out the following
Activities and
responsibilities, activities and duties:
Duties
• Analyse and evaluate intelligence information to support and
inform decision making in the prevention of security breaches
and management of incidents. Where required, undertake
further analysis on Security Incidents Reports (SIRs) that
require it
• Produce a monthly Intelligence Report and disseminate it as
required within the establishment, collating feedback, before
presenting the report at the monthly Security meeting
• Regularly update line management regarding local security
issues and any intelligence received
• Make sure that the security intelligence system is updated,
maintained, used appropriately and that staff are trained in its
use as required
• Check security information received, determine level of
importance and recommend responses and solutions
• Collate and distribute monthly targets for searching and
mandatory drug tests to all residential units
• Delivers in-house training in intelligence related procedures
which will include both induction training for new starters and
some specific on-going training which reinforces the need for
all staff to adhere to security protocols
• Liaise with other establishments, Law Enforcement groups
and external agencies and to disseminate intelligence and SIR
information in line with local and national policies to maintain
safety and security
OR-JES-302 JD B4: BAS : Intelligence Analyst v9.0
• Provide advice and guidance to the Security Manager on
current trends and issues. This includes identifying and
monitoring of targets under the local supply reduction policy
and extremism policy
• Monitor the Regulatory Investigatory Powers Act (RIPA) and
Covert Human Intelligence Sources (CHIS) procedures in line
with relevant local/national policies, audit standards, Local
Security Strategy (LSS), Interceptions of Communications
Commissioner’s Office (IOCCO) and other standards
• Monitor prisoner communications in line with relevant
local/national policies, audit standards, LSS and the IOCCO
requirements
• Support the Establishment Corruption Prevention Manager in
detecting staff ‘wrongdoing’, preventing and detecting crime
• Act as the liaison for the BRENT secure fax
• Act as point of contact for all Violent and Sex Offender
Register (ViSOR) issues in the security department
• Liaise with external stakeholders regarding Counter Terrorism
and Extremism
• Interview prisoners where intelligence suggests they may be
the victims of extremist bullying or where prisoners have
requested to speak to Security relating to Counter Terrorism
Unit (CTU)
• Brief and liaise with residential units regarding covert testing
• Compile and keep up to date “subject profiles" on any
Terrorism Act (TACT) prisoners, “problem profiles" and
analytical reports on incidents or individuals
• Assess any seized items such as literature/audio for any
extremist content
• Compile and complete reports on TACT or Security Threat
Group prisoners
Undertake other administrative tasks including:
• Organise, produce and maintain accurate records for the area
of work
• Act as contact point for all communications to the Team,
prioritise and distribute to the appropriate person or relevant
department in the establishment
• Complete monitoring returns for the area of work
• Input requisitions on the finance database for purchases in the
area of work
• Co-ordinate any awareness sessions for the area of work
• Prepare paperwork for checking by their manager, conducting
initial checks as required
• Correspond with relevant stakeholders and agencies to ensure
that they are aware of information and that it is adequately
shared
• Maintain and check establishment databases, manual filing
systems and logs of information with responses within
timescales, producing reports as required
• Collate information on relevant Service Delivery Indicators
(SDI’s)
• Arrange any meetings including the preparation of paperwork,
minutes and action points
OR-JES-302 JD B4: BAS : Intelligence Analyst v9.0
The duties/responsibilities listed above describe the post as it is
at present and is not intended to be exhaustive. The job holder is
expected to accept reasonable alterations and additional tasks of
a similar level that may be necessary. Significant adjustments
may require re-examination under the Job Evaluation Scheme
and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence
through the medium of English or (where specified in Wales)
Welsh.
Behaviours
• Changing and Improving
• Communicating and Influencing
• Working Together
• Managing a Quality Service
• Making Effective Decisions
Strengths
It is advised strengths are chosen locally, recommended 4-8.
Essential
Experience
Technical
Job holders must complete specific training in their administrative
Requirements
specialism once they take up post.
When transferring to a Young Persons establishment the job
holder will be required to successfully undertake an assessment
to demonstrate suitability to work with Young People.
Ability
• Able to deal effectively and assertively with staff at all
levels
• Able user of MS Word and MS Excel
• Information collation and analysis
Minimum
• All candidates are subject to security and identity checks prior to
Eligibility
taking up post.
• All external candidates are subject to 6 months’
probation. Internal candidates are subject to probation if they
have not already served a probationary period within HMPPS.
• All staff are required to declare whether they are a member of a
group or organisation which HMPPS consider to be racist.
Hours of Work
TBC by recruiting Manager
(Unsocial Hours)
Allowances
Unsocial Hours Working
This role requires working regular unsocial hours and a payment
at the current approved organisation rate will be made in addition
to your basic pay to recognise this. Unsocial hours are those
hours outside 0700 - 1900hrs Monday to Friday and include
working evenings, nights, weekends and Bank/Public Holidays.
OR-JES-302 JD B4: BAS : Intelligence Analyst v9.0