Job Description (JD)
Band 6
Group Profile - Activities Unit Manager (AUM)
Job Description - AUM : Learning, Skills and Employment
Document Ref.
OR-JES-090-JD-B6 : AUM : Learning, Skills and Employment v11.0
Document Type
Management
Version
11.0
Classification
Official
Date of Issue
22 June 2021
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
OR-JES-090-JD-B6 : AUM : Learning, Skills and Employment v11.0
Job Description
Job Title
AUM : Learning, Skills and Employment
Group Profile
Activities Unit Manager
Organisation Level
First Line Management
Band
6
Overview of the job
This is a management job in an establishment.
Summary
The job holder will be responsible for a range of activities within the Learning, Skills
and Employment function. Staffing numbers will vary depending on the size of the
establishment and the nature of work undertaken. The job holder will be
implementing national policies to suit local needs within the function and will
contribute to revisions of local policies and procedures.
The job holder will ensure that the establishment regime meets the needs of
offenders and contributes to reducing the risk of re-offending. The function
provides a strategic focus on the learning, skills and qualifications in all areas of
activities, with an emphasis on employability, education and training on release. The
job supports both Offenders’ Learning and Skills Service (OLASS) and non-OLASS
learning.
This is a non-operational job with line management responsibilities.
Responsibilities,
The job holder will be required to carry out the following responsibilities, activities
Activities and Duties
and duties:
• Responsible for ensuring all staff within Learning Skills and Employment provide a
respectful, safe decent environment for all prisoners and staff.
• Responsible for managing Offenders Learning and Skills Service (OLASS) and non-
OLASS including industries, gymnasium.
• Responsible for assisting in the planning and implementing of quality assurance
frameworks within the establishment.
• Co-ordinate Self-Assessment Reports (SARs) for the establishment.
• Responsible for managing, promoting, developing and co-ordinating all learning
and skills activity, (including education, vocational training, physical education,
library provision) in order to provide a comprehensive and coherent learning and
skills programme for all prisoners.
• Assist in the planning and co-ordination of Offenders Learning and Skills Service
(OLASS) and all other types of learning to form a learner journey from reception
to release.
• Responsible for administration of distance learning, further education and Open
University and monitoring the quality assurance of prisoners managing their own
Individual Learning Plan (ILP).
• Work with other resettlement services, the risk management unit and other
functions, to encourage offenders to continue their learning on release -
ensuring that appropriate Offenders Pathways are arranged/notified prior to
release.
• Responsible for monitoring the Service Level Agreements (SLA) for education,
library services and training providers operating within the establishment, to
ensure that quality standards are achieved.
• Responsible for the delivery of industries vocational training ensuring the
screening assessment and referral processes that determine suitability of
prisoners to access learning material and tutor to deliver required skills to
achieve target qualification.
OR-JES-090-JD-B6 : AUM : Learning, Skills and Employment v11.0
• Responsible for ensuring that the Service commissioned is agreed with SFA,
Education provider and Advice and Guidance Agency.
• Responsible for chairing quarterly Quality Improvement Group/OLASS
Partnership Meetings and attend meetings as required.
• Maintain good working relationship with groups that provide funding including
the Learning and Skills council and Youth Justice Board (if in Young Offender
Institution (YOI) or Juvenile in estates).
• Responsible for the accuracy of figures generated i.e. hours delivered, to enable
the release of funding.
• Responsible for the preparation of material for internal and OFSTED audits and
act as OFSTED nominee for the establishment.
• Contribute to prisoner reports including Assessment, Care in Custody and
Teamwork (ACCT) reports and parole reports.
Undertake other management tasks including:
• Manage devolved budgets in accordance with the financial procedures outlined
in the budget delegation.
• Responsible for the management of all staff within their area. This includes staff
performance, development and annual appraisal through to sickness absence
management.
• Ensure all HMPPS standards and Service Delivery Indicators (SDIs) are
implemented and managed within the relevant work area.
• Ensure all national and local policies and procedures are implemented and
compliant e.g. National Security Framework (NSF), Local Security Strategy (LSS),
Finance Manual.
• Attend as directed any relevant boards/meetings and actively contribute, either
as chair or team member.
• Provides leadership and direction to managers and staff within their defined work
area through briefings, building informal and formal relationships and effective
communication.
• Produce relevant reports as required and ensure all correspondence is replied to
within agreed timescales.
• Liaise and form good relationships with internal and external stakeholders.
• Manage resources to deliver the activities within the defined work area, and
contribute to the mid-to-long term business planning process.
• Ensure the defined work area and associated activities comply with Health and
Safety legislation. Ensure all risk assessments are undertaken and staff are made
aware of their personal responsibility towards ensuring Health and Safety
compliance.
The duties/responsibilities listed above describe the post as it is at present and is not
intended to be exhaustive. The job holder is expected to accept reasonable
alterations and additional tasks of a similar level that may be necessary. Significant
adjustments may require re-examination under the Job Evaluation Scheme and shall
be discussed in the first instance with the job holder.
Behaviours
• Making Effective Decisions
• Communicating and Influencing
• Working Together
• Managing a Quality Service
Strengths
It is advised strengths are chosen locally, recommended 4-8.
Essential Experience
OR-JES-090-JD-B6 : AUM : Learning, Skills and Employment v11.0
Technical
The job holder will have relevant qualifications in area of work, or be working/
Requirements
studying towards, including recognised training qualifications/or be a NVQ assessor
and have specialist knowledge/ experience in relevant Industry.
Will need to keep up to date of knowledge/working practices in areas of expertise.
Internal applicants
All newly promoted staff to the following Band 6 first line manager roles (Activities
Unit Manager, Facilities and Services Unit Manager, Facilities and Services Business
Manager, Programme Manager, Specialist Treatment Manager or Equality Advisor) in
Establishments will be expected to complete the New Manager Programme on Civil
Service Learning within three years of promotion.
Staff that have mapped or re-graded to Band 6 who have previously worked at an
equivalent level will not be required to undertake the qualification.
External applicants
All external staff joining as a Band 6 Activities Unit Manager, Facilities and Services
Unit Manager, Facilities and Services Business Manager, Programme Manager,
Specialist Treatment Manager or Equality Advisor in an Establishment will be
expected to complete the New Manager Programme on Civil Service Learning within
three years.
Ability
Minimum Eligibility
Please do not alter this box
• All candidates are subject to security and identity checks prior to taking up post.
• All external candidates are subject to 6 months’ probation. Internal candidates are
subject to probation if they have not already served a probationary period within
HMPPS.
• All staff are required to declare whether they are a member of a group or
organisation which HMPPS consider to be racist.
Hours of Work
37 hour working week
(Unsocial Hours)
Allowances
OR-JES-090-JD-B6 : AUM : Learning, Skills and Employment v11.0
Success Profile
Strengths
Behaviours
It is advised strengths
Ability
Experience
Technical
are chosen locally,
recommended 4-8
Making Effective Decisions
The job holder will have relevant
qualifications in area of work, or be
working/studying towards, including
recognised training qualifications/or be a
NVQ assessor and have specialist
knowledge/experience in relevant Industry.
Communicating and Influencing
Will need to keep up to date of
knowledge/working practices in areas of
expertise.
Working Together
Internal applicants
All newly promoted staff to the following
Band 6 first line manager roles (Activities Unit
Manager, Facilities and Services Unit
Manager, Facilities and Services Business
Manager, Programme Manager, Specialist
Treatment Manager or Equality Advisor) in
Establishments will be expected to complete
the New Manager Programme on Civil Service
Learning within three years of promotion.
Staff that have mapped or re-graded to Band
6 who have previously worked at an
equivalent level will not be required to
undertake the qualification.
OR-JES-090-JD-B6 : AUM : Learning, Skills and Employment v11.0
External applicants
All external staff joining as a Band 6 Activities
Unit Manager, Facilities and Services Unit
Manager, Facilities and Services Business
Manager, Programme Manager, Specialist
Treatment Manager or Equality Advisor in an
Establishment will be expected to complete
the New Manager Programme on Civil Service
Learning within three years
Managing a Quality Service
Choose an item.
Choose an item.
OR-JES-090-JD-B6 : AUM : Learning, Skills and Employment v11.0