Group Profile: Business Administrator
Band 3
Document Ref.
HMPPS_OR_T_15_GP_ Business Administrator_v8.0
Document Type
Management
Version
8.0
Classification
Official
Date of Issue
03.06.19
Status
Baselined
Produced by
Head of Group
Authorised by
Reward Team
JD Evidence
HMPPS_OR_T_15_GP_ Business Administrator_v8.0
Group Profile
Group Profile Name
Business Administrator
Organisation Level
Delivery - The jobs at this level will be task focused delivering defined activity or
services.
Band
3
Overview
Job holders within this Group Profile provide administrative support to managers and
frontline staff by undertaking transactional work in a particular area.
The job holder is expected to be competent in their area of work, any specific
qualifications or training required will be detailed in the relevant job description.
This is a non operational role which may involve contact with prisoners depending on
their area of work.
This role has no line management responsibilities.
Characteristics
Typical tasks associated with this Group Profile include:
? Organise, produce and maintain accurate records for area of work
? Act as contact point for all communications to the team. Prioritise and distribute
communications to the appropriate person or relevant department in
establishment
? Complete monitoring returns for area of work
? Input requisitions on to the finance database and process requisitions for defined
area of work
? Co-ordinate any awareness sessions for area of work
? Prepare paperwork for checking by manager, conducting initial checks as
required
? Correspond with relevant stakeholders and agencies to ensure that they are
aware of information so that information is adequately shared
? Maintain and check establishment databases, manual filing systems and logs of
information, responding within agreed timescales and producing reports as
required
? Collate information relating to relevant Service Delivery Indicators (SDI’s)
? Act as secretary to meetings as required including organising agenda, taking,
distributing minutes and action points
Job Descriptions relating
The job holder once in post will be in matched to a job description; a sample list is
to this Group Profile
shown below. The post is rotational so the job holder could during their career carry
out the role of different job descriptions.
? Business Administrator : Activity Hub
? Business Administrator : Business Hub
? Business Administrator : Equality
? Business Administrator : Estates
? Business Administrator : Management Coordinator
? Business Administrator : Offender Management Hub
? Business Administrator : People Hub
? Business Administrator : Programmes
? Business Administrator : Psychology
? Business Administrator : Safe Decent and Secure
HMPPS_OR_T_15_GP_ Business Administrator_v8.0
? Business Administrator : Safer Custody
? Business Administrator : Security Intelligence Collator
? Business Administrator : Substance Misuse and Drug Strategy
? Business Administrator : Healthcare
? Business Administrator : Observation, Categorisation and Allocation (OCA)
? Business Administrator : Establishment Television Systems
? Business Administrator: Mobilisation, Transition and Transformation
Administration Support
? Business Administrator: Regional Admin support Wales
? Business Administrator: Regional Estates Team
? Business Administrator: Safe Decent and Secure Benchmark
? Business Administrator: Equality Benchmark
? Business Administrator: Safer Custody Benchmark
? Business Administrator: Resettlement Worker Benchmark
? Business Administrator: OMU Benchmark
? Business Administrator: Regional Admin Support (North East)
? Business Administrator: Regime Development
Minimum Eligibility
? All candidates are subject to security and identity checks prior to taking up post.
? All external candidates are subject to 6 months probation. Internal candidates are
subject to probation if they have not already served a probationary period within
HMPPS.
? All staff are required to declare whether they are a member of a group or
organisation which HMPPS considers to be racist.
Essential Skills/
Job holders must complete specific training in their specialism once they take up post.
Qualifications/
Accreditation/
An ability to fulfil all spoken aspects of the role with confidence through the medium
Registration
of English or (where specified in Wales) Welsh
Hours of Work and
37 hour working week
Allowances
Behaviours
? Changing and Improving
? Communicating and Influencing
? Working Together
? Managing a Quality Service
? Delivering at Pace
Strengths
N.B. It is advised strengths are chosen locally, recommended 4-8.
Essential Experience
Technical
N.B these are the technical requirements for the group profile, please check the
Requirements
individual job description relating to this group profile for any job specific requirements
and add if required.
Ability
HMPPS_OR_T_15_GP_ Business Administrator_v8.0
Success Profile
Technical
Strengths
N.B these are the technical
requirements for the group profile,
Behaviours
Ability
Experience
N.B. It is advised strengths
please check the individual job
are chosen locally,
description relating to this group
recommended 4-8.
profile for the any job specific
requirements and add if required.
Changing and Improving
Communicating and Influencing
Working Together
Managing a Quality Service
Delivering at Pace
HMPPS_OR_T_15_GP_ Business Administrator_v8.0