MoJ Property Directorate Role Profile

Overview

The MoJ Property Directorate is a customer focused organisation that exists to enable our customers to perform to their very best. We do this by providing high quality, easy to use services, and working environments that our customers want to work in, which support them to deliver their individual outputs efficiently. Our job is to manage one of the most diverse and complex estates in Government - hosted by the Ministry of Justice (MoJ). Our remit brings together a property portfolio including Prisons, Probation, and MoJ HQ and Arm’s Length Bodies.

MoJ Property provides specialist services including Facilities Management, Health and Safety, Fire Safety and Security, Technical Design expertise, and Sustainability. Additionally, we have dedicated business management teams supporting the entire Directorate and each of our partners is supported by Account Management teams. - We oversee a substantial portfolio which consists of properties valued at £8.5bn for the MoJ alone. We are part of the Government Property Profession (GPP) and through active membership and engagement we will work with the Office of Government Property to develop the maturity of the profession and encourage our people to join the GPP. We continue to build our capability through training and recruitment, aspiring to be the best that we can be as individuals and as a Directorate.

We continue to deliver new ways of working across our portfolio - leading on the scale and pace of activity for central government - proposing ways to achieve, and then providing more dynamic and flexible workspace, while driving down the cost of the estate.

Please note that external candidates will be offered Fixed Term contracts for 12 months with the possibility of an extension (subject to funding), existing Civil Service employees will be onboarded on secondment terms and conditions.

If you are a civil servant on a permanent contract and you are successful, we will discuss with your current line manager to put in place a loan or secondment from your current position. If you are currently a lower grade than the one you have applied for, you will be given a Temporary Responsibility Allowance.

Team Overview

The Mobilisation Team sits in the Property Transformation Programme. The team is responsible for planning and delivering the mobilisation of new total facilities management contracts, and demobilisation of the current Facilities Management contracts.

The Senior Mobilisation Manager will be managed by the Deputy Director, Mobilisation & De-Mobilisation Lead and will have line management responsibilities.

The work responsibilities will be either in Mobilisation or Demobilisation areas of the Mobilisation Team.

Job Description, Duties and Responsibilities

The role will be in a fast-paced and complex environment. Key responsibilities will include the following:

• Lead the development and implementation of detailed mobilisation/demobilisation plans for both new Total Facilities Management and current Facilities Management contracts.

• Lead, mentor and provide guidance to Mobilisation Managers, ensuring they understand their role in the broader mobilisation/demobilisation strategy.

• Build and maintain strong relationships with key external partners and stakeholders to ensure smooth execution of mobilisation or demobilisation plans.

• Regularly engage with internal and external stakeholders to keep them informed on mobilisation or demobilisation progress, addressing any concerns proactively.

• Deliver key mobilisation or demobilisation updates, milestones and risk assessments to Mobilisation / Demobilisation Leadership team. Recruitment, training/development and management of a team of Mobilisation/Demobilisation Managers s.

• Identify risks, potential delays and obstacles early in Mobilisation or Demobilisation process and implement mitigation strategies to ensure the success.

• Acts as the responsible person in respect of managing dispute processes and be the point of escalation for issues/risks/performance related concerns in connection with the Mobilisation/ Demobilisation of services.

• Act as the responsible person for measuring and reporting to the Mobilisation/Demobilisation Leadership Team in respect of supplier performance and Milestone successes; authorising agreed staged payments.

• Creating and maintaining effective relationship with stakeholders including suppliers.

Expectations of post holder in executing the role

• The ability to identify problems as well as drive forward solutions will be required, whilst building strong relationships with stakeholders, influencing as required.

• Strong leadership is a critical element of this role, as is the ability to prioritise and manage a workload, manipulate, and analyse complex information, present information and recommendations and make effective decisions.

• Post holders must provide clear direction and focus, visibly championing the changes which deliver greatest efficiencies.

Skills and Experience

• Facilities Management, Property or Building Management, Project work

• Ability to work with minimal supervision, taking responsibility for outcomes.

• Proven track record in building and maintaining effective relationships with a wide variety of people, including senior officials.

• Proven ability to work flexibly, responding to change and unexpected requests.

• Experience of effectively working through others to achieve goals.

Government Property Profession (GPP) Technical Skills 

The GPP Framework is aimed at staff working in property or property-related roles and consider property to be their career anchor profession. This usually encompasses posts where professional qualifications and experience are directly relevant to the work being undertaken. However, it is also applicable to those who are currently not qualified property practitioners but wish to make this their profession of choice. Those with a property background at any level are encouraged to register with the GPP, which exists to support property practitioners at all levels. Details of the GPP Career Framework can be found at:  https://www.gov.uk/government/publications/the-government-property-profession-career-framework--2

This role is a Facilities Management role at Senior Practitioner level.  Technical skills in Facilities Management of Customer & Client Service, Analytical Decision Making, Sustainable Practice and Commercial Acumen are sought - these are described in the GPP Framework.

The following Technical Skills (and levels) will be tested during the selection process:

•    Customer & Client Service (Expert)
•    Analytical Decision Making (Practitioner)
•    Sustainable Practice (Practitioner)
•    Commercial Acumen (Expert)

Professional Accreditation

People in this role will typically hold professional accreditation at the following level: CIWFM

Flexible working hours

The Property Directorate offers a flexible working system in many teams.

Requests for reduced hours contracts will be considered in line with business needs.

This is a full-time role.

We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. We are happy to accommodate any reasonable adjustments you may require during the selection process. To find out more about how we champion diversity and inclusion in the workplace, visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity

Please note that unless you are currently employed by the civil service and are earning more than the minimum shown above, if successful you will be offered the minimum for the grade depending on your location.

The Property Directorate offers flexible working subject to local agreement.

This post is advertised as Fixed Term. The unit is supportive of and encourages flexible working and compressed hours candidates will also be considered.

Non-civil service candidates will start on the pay band minimum.