MoJ Property Directorate Role Profile

Overview

The MoJ Property Directorate is a customer focused organisation that exists to enable our customers to perform to their very best. We do this by providing high quality, easy to use services, and working environments that our customers want to work in, which support them to deliver their individual outputs efficiently. Our job is to manage one of the most diverse and complex estates in Government - hosted by the Ministry of Justice (MoJ). Our remit brings together a property portfolio including Prisons, Probation, and MoJ HQ and Arm’s Length Bodies.

MoJ Property provides specialist services including Facilities Management, Health and Safety, Fire Safety and Security, Technical Design expertise, and Sustainability. Additionally, we have business management teams supporting the entire Directorate and each of our partners is supported by Account Management teams. We oversee a substantial portfolio which consists of properties valued at £8.5bn for the MoJ alone. We are part of the Government Property Profession (GPP) and through active membership and engagement we will work with the Office of Government Property to develop the maturity of the profession and also encourage our people to join the GPP. We continue to build our capability through training and recruitment, aspiring to be the best that we can be as individuals and as a Directorate.

We continue to deliver new ways of working across our portfolio - leading on the scale and pace of activity for central government - proposing ways to achieve, and then providing more dynamic and flexible workspace, while driving down the cost of the estate.

Please note that external candidates will be offered Fixed Term contracts for 12 months with the possibility of an extension (subject to funding), existing Civil Service employees will be onboarded on secondment terms and conditions.

If you are a civil servant on a permanent contract and you are successful, we will discuss with your current line manager to put in place a loan or secondment from your current position. If you are currently a lower grade than the one you have applied for, you will be given a Temporary Responsibility Allowance.

Team Overview

The Mobilisation Team sits in the Property Transformation Programme. The team is responsible for managing, planning and delivering the mobilisation of new Total Facilities Management/Workplace Services Management contracts, and demobilisation of the current FM contracts. The Mobilisation Manager will be managed by a Senior Mobilisation Manager and will not have line management responsibilities.

Job Description, Duties and Responsibilities

Lead and co-ordinate all mobilisation or demobilisation activities to enable the new Total Facilities Management contract to operate from day one.

This role will also have a key interface with other support functions ensuring that collaborative approach to sharing key data is developed and enabling smooth mobilisation or demobilisation of both new Total Facilities Management contract and current Facilities Management contracts.

The job holder will be required to carry out the following responsibilities, activities and duties:

• Day to day management responsibility for planning and delivering mobilisation of new Total Facilities Management and demobilisation of the current Facilities Management contracts.

• Ensures mobilisation or demobilisation project delivers to quality, on time within agreed timescales.

• Prepare appropriate documentations and reports in respect of mobilisation/demobilisation activities

• Monitor and control mobilisation/demobilisation activities in order to achieve plan objectives.

• Operating closely with operational teams to ensure all aspects of mobilisation or demobilisation are covered to the required quality, legislative and compliance standards.

• Contribute to mechanisms that identify, measure and report risks and mitigation.

• Responsibility for contribution/delivery of change control and any configuration management.

• Act as a point of contact and source of information for stakeholders.

• Report to the Senior Mobilisation Manager any connected matters, including risks/issues/performance concerns.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

Skills and Experience

• Facilities Management, Building Property Management or Project Skills

• Excellent verbal and written communication skills

• Organisational/Planning skills

• Conflict management skills, Negotiating, Influencing and Leadership skills

• Business acumen/cultural understanding skills

• Have technical knowledge of managing risk and project lifecycles.

• Knowledge of IT including. Microsoft Project

Government Property Profession (GPP) Technical Skills

The GPP Framework is aimed at staff working in property or property-related roles and consider property to be their career anchor profession. This usually encompasses posts where professional qualifications and experience are directly relevant to the work being undertaken. However, it is also applicable to those who are currently not qualified property practitioners but wish to make this their profession of choice. Those with a property background at any level are encouraged to register with the GPP, which exists to support property practitioners at all levels. Details of the GPP Career Framework can be found at: https://www.gov.uk/government/publications/the-government-property-profession-career-framework--2

This role is a Facilities Management role at Practitioner level. Technical skills in Facilities Management of Customer & Client Service, Analytical Decision Making, Sustainable Practice and Commercial Acumen are sought - these are described in the GPP Framework.

The following Technical Skills (and levels) will be tested during the selection process:

• Customer & Client Service (Practitioner)

• Analytical Decision Making (Working)

• Sustainable Practice (Working)

• Commercial Acumen (Practitioner)

Professional Accreditation

People in this role will typically hold or be working towards professional accreditation as follows: MIWFM or CIWFM, MRICS

If not already held, the successful candidate should be willing to start activities to support accreditation within 6 months of joining. Funding and support will be provided to cover this. this.

Flexible working hours

The Property Directorate offers a flexible working system in many teams.

Requests for reduced hours contracts will be considered in line with business needs.

This is a full-time role.

We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. We are happy to accommodate any reasonable adjustments you may require during the selection process. To find out more about how we champion diversity and inclusion in the workplace, visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity

Please note that unless you are currently employed by the civil service and are earning more than the minimum shown above, if successful you will be offered the minimum for the grade depending on your location.

The Property Directorate is supportive of and encourages flexible working subject to local agreement. This post is advertised as Fixed Term & Full Time. The unit is supportive of and encourages flexible working and compressed hours candidates will be considered.

Non-civil service candidates would typically start on the pay band minimum.