JOB DESCRIPTION

People & Capability Group

People and Capability is here to support the organisation by enabling its people to be the best that they can be. We are continuously reviewing and enhancing the services we provide across the Ministry of Justice (MoJ) to ensure the delivery of high-quality services for our customers.

As a department, we are going through a period of significant transformation and our people services are at the forefront of enabling that change. MoJ People and Capability is a team of 1,400 committed and capable professionals delivering people services across the Justice family. At the heart of delivering these services, are our people.

Information about the MoJ and its priorities can be found at www.gov.uk/government/organisations/ministry-of-justice/about

SCS HR

The Senior Civil Service (SCS) HR Team sits within People & Capability and provides specialist HR advice and strategic support for the SCS across the Ministry of Justice. Our remit spans recruitment, onboarding, talent and succession planning, performance, development, engagement and strategic workforce planning, working closely with senior leaders, HR colleagues and business areas to support effective people and workforce decisions.

This is an exciting time to join the team as we strengthen our strategic workforce planning capability and support the Department’s future SCS leadership workforce. This HEO role will provide important coordination, data and delivery support to help bring together workforce planning, succession, talent insight and evidence-led products, improving the quality, consistency and action focus of senior workforce discussions.

About the Role

Provide coordination, data and delivery support to help build the SCS workforce baseline, forward view and core products needed to support senior decision-making during the six-month stand-up period. The role will support integrated workforce planning, succession, talent insight and engagement activity, ensuring inputs, trackers, products and governance materials are timely, accurate and aligned across the developing model.

Main Activities / Responsibilities

The job holder will be required to undertake the following duties and responsibilities:

• Coordinate plans, timelines, trackers and action logs to support development of the SCS workforce baseline, forward view and integrated workforce cycle.

• Support delivery of workforce planning, succession and talent returns, including refresh points, governance deadlines and follow-up actions.

• Prepare and maintain standard templates, guidance, definitions and return products for HR Business Partners, Groups and business areas.

• Collate and quality assure workforce, recruitment, succession, talent and diversity inputs, identifying gaps, inconsistencies, duplication or missing information.

• Maintain data logs, trackers and reporting inputs so workforce and succession information is structured, consistent and ready for analysis.

• Support production of senior governance packs, workforce summaries, succession updates, pipeline insight, briefings and reporting products.

• Track progress, risks, dependencies and actions across workstreams, escalating delivery issues and outstanding inputs where needed.

• Contribute to continuous improvement by identifying duplication, process issues and opportunities to simplify products, templates and reporting

• Key outputs

  • Maintained trackers, templates and delivery plans.

  • Coordinated stakeholder returns that are complete, consistent and on time.

  • Quality-assured datasets, inputs and action logs.

  • Governance packs, summaries, briefings and reporting products.

  • Risk, issue and dependency tracking.

  • Process improvement recommendations.

Occasional travel will be required to attend team meetings, stakeholder engagement events and wider departmental activities across Ministry of Justice sites.

Management of Resources

Working across a flexible team, the role will support HR Business Partners, Groups and functional partners to gather inputs, test assumptions and improve the quality and consistency of workforce, succession and talent returns.

Essential Criteria

• Strong organisational skills, with confidence coordinating workstreams and tracking actions.

• Good attention to detail and ability to check data, trackers and reporting products.

• Strong stakeholder engagement skills, with confidence gathering inputs and supporting delivery.

Desirable Criteria

• Experience coordinating projects, returns or business processes.

• Experience preparing summaries, slides or briefings for stakeholders.

• Understanding of HR, workforce planning, talent or succession activity.

Please note that whilst we don’t assess or score ‘desirable’ criteria, we may consider evidence provided that demonstrates meeting the desirable elements of the role, only after essential criteria is assessed and where there is a need to differentiate between closely scored candidates. 

Application process

You will be assessed against the Civil service success profiles framework.

Sift

Behaviours / Experience

Please provide examples of how you have met each of the behaviours below:

• Changing and Improving (lead)

• Delivering at Pace

• Working Together

Please refer to the CS Behaviours framework for more details, including by grade:

https://www.gov.uk/government/publications/success-profiles/success-profiles-civil-service-behaviours#why-we-assess-behaviours

Experience

Please submit a statement of suitability in 500 words, please provide evidence of how you meet the essential criteria for the role.

If we receive a large number of applications, we will carry out an initial sift on the lead criteria of Changing and Improving

Candidates invited to Interview

Please note that interviews will be carried out remotely via MS Teams. During the interview, we will be assessing you on Behaviours and Strengths from the Success Profiles framework.

Behaviour

• Changing and Improving (lead)

• Delivering at Pace

• Working Together

For any enquiries please contact Naz.Tully@justice.gov.uk and Stacey.Muncaster@justice.gov.uk.