NPS Job Description (JD)
NPS Band 4
Directorate: National Probation Service (Development &
Business Change / Efficiency & Innovation)
Job Description: Efficiency Team Member
Document Ref.
NPS-JES-0019_Band 4 Efficiency Team Member_v2.0
Document Type
Management
Version
2.0
Classification
Unclassified
Date of Issue
3/7/2019
Status
Baselined
Produced by
Head of Group
Authorised by
Reward Team
JD Evidence
NPS-JES-0019_Band 4 Efficiency Team Member_v2.0
NPS Job Description
Job Title
Efficiency Lead
Directorate
National Probation Service / Development and Business Change
Band
4
Overview of the job
The E&I team will be responsible for optimising the use of the resource available to
the NPS. This includes: resource management, identify and coordinating efficiency
priorities and business development activity. In Wales these roles will go further than
Probation efficiency - they will also include prison / probation integration.
Summary
The Efficiency Team Member will support the Efficiency and Innovation Lead in
delivering and managing efficiency and innovation projects.
Responsibilities,
The job holder will be required to carry out the following responsibilities, activities
Activities & Duties
and duties:
Efficiency project support
? Collate service standard information regarding services provided nationally
by the NPS to ensure that they are delivered in accordance with the service
delivery indicators and specifications
? Support the creation of an activity-based costing model for the NPS
? Maintain the cost model and ensure that it is up-to-date
? Report regularly from the cost model, identifying areas which are above or
below budget
? Assist in the preparation of annual cost budgets for the NPS
? Report on the success of efficiency initiatives to deliver against cost
reduction targets
? Develop action plans/new processes for new projects to address inadequate
performance and areas of waste in the organisation
? Support the team in ensuring that the NPS spends public money wisely and
delivers cost savings.
? Manage projects as required
Plan and organise
? Support development of programme formation and implementation
? Contribute to planning, implementation and management of sharing
knowledge and good practice to inform innovation and improve service
delivery across the organisation
Use communication effectively
? Providing information, feedback and advice
? Influencing and persuading
? Using appropriate skills, styles and approaches
Enhance own performance
? Manage own resources and professional development
Use information to take critical decisions
? Liaise with staff to receive, collate and analyse information, using systems
and compiling reports as necessary
? Develop and utilise data to identify trends and make suggestions or take
appropriate action to maintain and enhance performance
? Plan, implement and manage systems for the exchange of sensitive
information, data and intelligence
Manage Diversity and Quality
? Contribute to a culture and systems that promote equality and value
diversity
? Adhere to the diversity policies of the service and collaborate as appropriate
NPS-JES-0019_Band 4 Efficiency Team Member_v2.0
with the Equalities and Diversity Unit
Manage Quality
? Contribute to continuous quality improvement
Manage Projects
? Deliver project responsibilities as required
? Maintain effective communication with project stakeholders
The duties/responsibilities listed above describe the post as it is at present and is not
intended to be exhaustive. The job holder is expected to accept reasonable
alternations and additional tasks of a similar level that may be necessary. Significant
adjustments may require re-examination under the Job Evaluation scheme and shall
be discussed in the first instance with the Job Holder.
Behaviours
? Changing and Improving
? Working Together
? Delivering at Pace
? Making Effective Decisions
? Managing a Quality Service
Strengths
It is advised strengths are chosen locally, recommended 4-8.
Essential Experience
Demonstrate experience of successfully identifying and improving efficiency of an
organisation, demonstrate experience of project planning, and demonstrate
experience of finance and budgeting.
Technical
NVQ Level 4 or equivalent in a relevant subject (or appropriate practical experience).
requirements
Financial Analysis, Microsoft: Word, Access, Excel, Outlook, and PowerPoint (or
equivalent i.e. Lotus Notes)
Ability
Minimum Eligibility
? All candidates are subject to security and identity checks prior to taking up
post.
? All external candidates are subject to 6 months’ probation. Internal
candidates are subject to probation if they have not already served a
probationary period within HMPPS.
? All staff are required to declare whether they are a member of a group or
organisation which HMPPS consider to be racist.
Hours of Work
(Unsocial Hours)
Allowances
NPS-JES-0019_Band 4 Efficiency Team Member_v2.0
Success Profile
Strengths
Behaviours
It is advised strengths
Ability
Experience
Technical
are chosen locally,
recommended 4-8.
Experience of successfully
NVQ Level 4 or equivalent in a relevant
Changing and Improving
identifying and improving
subject (or appropriate practical
efficiency of an organisation
experience)
IT Skills; Microsoft: Word,
Working Together
Experience of project planning,
Access, Excel, Outlook, and PowerPoint
(or equivalent i.e. Lotus Notes)
Experience of finance and
Delivering at Pace
Financial Analysis
budgeting,
Making Effective Decisions
Managing a Quality Service
NPS-JES-0019_Band 4 Efficiency Team Member_v2.0