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HQ Job Description (JD)
Band 4
Directorate: Security
Job Description: Crime in Prison Coordinator
Document Ref.
HQ JES 3211 Crime in Prison Coordinator v 1.0
Document Type
Management
Version
1.0
Classification
Official
Date of Issue
14 May 2026
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
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HQ JES 3211 Crime in Prison Coordinator v1.0
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Job Description
Job Title
Crime in Prison Coordinator (CiPCo)
Directorate
Security
Band
4
Overview of the
The Crime in Prisons Coordinator (CiPCo) plays a crucial role in
job
strengthening establishment security, supporting law
enforcement, improving justice outcomes and supporting victims
and witnesses of crime committed in prison. The primary focus is
to ensure that offences committed in prison are effectively
identified, addressed, and met with proportionate consequences.
As a liaison between frontline staff, security teams, and law
enforcement agencies, the CiPCo ensures the consistent
application of relevant security policy frameworks, adherence to
the obligations outlined within the Crime in Prison Referral
Agreement (CiPRA) and the lawful consideration of the rights of
victims, as per the Victims' Code. A key objective of the role is to
enhance information-sharing processes related to crime in
prisons, ensuring accurate, timely, and legally compliant
communication between prison staff, key internal and external
stakeholders and external law enforcement agencies. This
focused collation and strengthened exchange of information
aims to secure better justice outcomes but also ensure that there
is improved focus on the wellbeing of those impacted by
offences committed in prisons.
The CiPCo role provides much-needed subject matter expertise,
combining administrative, investigative, and coordination
functions with relationship-building and strategic escalation
capabilities.
This is a non-operational role and has no line management
responsibilities. The CiPCo role will be managed by either a
band 5 above within an establishment or regional team.
This role suits flexible working arrangements where the
Governor or Regional Lead approves.
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HQ JES 3211 Crime in Prison Coordinator v1.0
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Summary
The job holder will be responsible for managing crime-related
activities within a prison setting, including gathering and
maintaining crime-related information and evidence to support
investigations and decision-making. They will develop an in-
depth understanding of operational risks, legal frameworks, and
security policies, providing expert guidance to senior managers
to ensure compliance and informed action. Acting as a central
communication point, they will liaise with internal teams, law
enforcement, and external stakeholders to enhance crime
management efforts.
Their duties include assessing and triaging prison crimes,
maintaining accurate crime-related records and identifying trends
that impact case progression, escalating accordingly. They will
coordinate meetings with key stakeholders and provide expert
insights and updates, prepare information and evidence, and
ensure adherence to protocols for efficient case handling.
Additionally, they will facilitate collaboration across teams, liaise
with victims regarding case developments, and connect them to
appropriate support services.
Responsibilities,
The job holder will be required to carry out the following
Activities and
responsibilities, activities and duties:
Duties
The job holder will be responsible for:
• Developing a comprehensive understanding of the
operational environment in the prison, including the
establishment’s priorities, risks, threats, and opportunities,
to effectively contribute to crime management efforts.
• Building expertise in relevant legal and policy frameworks
relating to crime in prisons, security, and safety, providing
bespoke advice and guidance to senior managers to
ensure compliance and informed decision-making in all
activities.
• Acting as a central point of contact for communication
regarding crime in prisons work, liaising with internal
departments, law enforcement, and other key external
stakeholders to ensure seamless coordination and
information sharing.
• Coordinating a triage and assessment process for crimes
committed in prison, providing evidence-based advice and
guidance to senior managers and law enforcement for
decision making purposes.
• Organising and maintaining accurate records of crime-
related data, utilising appropriate local, regional, or
national storage platforms to support evidence-based
decision-making and compliance with relevant policies.
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HQ JES 3211 Crime in Prison Coordinator v1.0
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• Identifying and monitoring trends, themes, and challenges
affecting the progression of crime cases within the
establishment, escalating recommendations to senior
management to drive improvements in operational
practices.
• Supporting the coordination of crime management
activities, liaising with victims, witnesses and key
stakeholders , preparing information and evidence, and
ensuring the dissemination of key information to relevant
teams.
• Ensuring positive working practices and adherence to
established protocols surrounding crime case
coordination, promoting efficiency, accuracy, and
compliance across all required tasks.
• Facilitating cohesion and collaboration between key
internal and regional teams, contributing to the alignment
of crime management strategies with broader
organisational priorities and objectives.
• Supporting the care and wellbeing of victims and
witnesses by collating relevant information, maintaining
regular updates on case progression and providing clear
rationale for decisions made in relation to crime cases,
signposting to relevant specialist support teams and
services.
The duties/responsibilities listed above describe the post as it is
at present and is not intended to be exhaustive. The job holder is
expected to accept reasonable alterations and additional tasks of
a similar level that may be necessary. Significant adjustments
may require re-examination under the Job Evaluation Scheme
and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence
through the medium of English or (where specified in Wales)
Welsh.
Civil Service Success Profile Criteria
Behaviours
• Seeing the Big Picture
• Changing and Improving
• Making Effective Decisions
• Communicating and Influencing
• Working Together
• Managing a Quality Service
Strengths
Note: we recommend you choose 4 to 8 strengths locally - select
from the list of Civil Service strength definitions on the intranet.
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Experience
Experience working in a prison environment is desirable.
Technical
Information technology knowledge and understanding is essential
Requirements
Ability
• Strategic Awareness - Ability to understand broader
organisational priorities, assess risks, and contribute to
effective crime management.
• Adaptability and Innovation - Capacity to identify areas for
improvement, implement best practices, and enhance
processes.
• Judgment and Decision-Making - Skill in assessing crime-
related information, making evidence-based recommendations,
and supporting effective resolutions.
• Clear and Persuasive Communication - Ability to convey
complex information, influence stakeholders, and ensure
alignment on crime management strategies.
• Relationship Builder - Competence in working across teams,
liaising with law enforcement and external partners, and
fostering a cooperative work environment.
• Operational Excellence - Skill in maintaining accurate
records, ensuring compliance with policies, and delivering
efficient, high-quality crime management services.
Minimum
• All candidates are subject to security and identity checks prior to
Eligibility
taking up post.
• All external candidates are subject to 6 months’
probation. Internal candidates are subject to probation if they
have not already served a probationary period within HMPPS.
• All staff are required to declare whether they are a member of a
group or organisation which HMPPS consider to be racist.
Hours of Work
Leave Blank
(Unsocial Hours)
Allowances
To be used by the JES Team only
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HQ JES 3211 Crime in Prison Coordinator v1.0