Role Title G7 Project Manager
Job family Strategy, Analysis and Change
Job
For internal
Change Directorate
Grade G7
Status
group Directorate
family/ies
use
Role Purpose As a G7 Project Manager, you will be assigned to lead and manage a defined complex project or group of projects, including the
(250 words associated business change activities, on a day-to-day basis. You will be responsible for driving and overseeing the delivery of
max) the project or projects to ensure that the objectives are clearly defined within the agreed time, cost and quality constraints. You
will play a key role in project governance, which includes establishing appropriate governance and assurance processes,
monitoring progress, risks and issues and ensuring business readiness for change. The role requires professional expertise in
the effective use of project methodologies and techniques. The project could be a standalone project or form part of a larger
project or programme with multiple workstreams.
Key Accountabilities (600 words max)
• Initiate and lead the project to deliver the agreed outcomes within time, cost, and quality constraints.
• Provide day to day effective management and leadership of the project and the project team.
• Develop and agree project controls including governance, reporting, risk and issue management, finance and planning.
• Design the project structure and organisation which is appropriate to the stage of the project, setting appropriate delivery methodologies.
Manage effective transition between project phases.
• Develop and draft project initiation documents and Business Case, with input from specialists as necessary.
• Develop the budget and track delivery within budget including forecasting actual costs against them.
• Manage a medium sized team; identify skill requirements; and deploy and develop resources where necessary.
• Deliver the agreed Business Case benefits and outcomes. Ensure appropriate Benefits Realisation Strategy is in place and monitor longer
term delivery of benefits against the Business Case.
• Identify and manage stakeholder relationships and need for senior level support. Manage internal and external relationships as
appropriate.
• Identify and monitor project risks and issues. Develop mitigating actions and escalate as appropriate. Identify and work with related
projects to manage interdependencies.
• Support effective governance and decision making. Provide reporting and engage in mechanisms that hold you, as Senior Project
Manager, to account for delivery.
• Engage with assurance reviews and support action on recommendations. Organise assurance processes such as gateway reviews, as
required.
• Ensure effective Change Management processes are in place to agree and document changes to deliverables as agreed with
stakeholders.
• Provide support, guidance and coaching for the project team. Show commitment to personal development. Promote effective individual
and team performance.
• Cascade vision and translate into delivery objectives for the team. Develop and maintain Project Plan. Identify and set appropriate Project
Controls. Manage performance and report progress to sponsors.
Knowledge, Skills and Experience (500 words max)
• Demonstrable experience of leading the end-to-end delivery of complex projects, working with multidisciplinary teams to deliver
outcomes within agreed time, cost and quality constraints. (Lead Criterion)
• Proven experience of setting, managing and forecasting project budgets, and working effectively with commercial colleagues and
external suppliers to deliver project outcomes.
• A strong understanding of project delivery approaches, including planning, governance, risk and issue management, and the use of
structured methodologies to successfully deliver projects.
• Experience of building and managing relationships with a wide range of stakeholders, including senior leaders and project sponsors, and
the ability to influence decisions and maintain stakeholder confidence.
• Experience of leading and supporting a team to deliver project outcomes, including setting direction, managing performance and
creating a positive and collaborative working environment.
• Experience of developing high-quality business cases and leading them through governance and approval processes, ensuring projects
are robust, deliver value for money and achieve intended benefits.
Desirable Qualifications (or willingness to work towards)
• PRINCE2 Practitioner.
• APM Registered Project Professional.
• Project Leadership Programme.
Problem Solving and Decision Making (300 words max)
• Lead project workstreams in analysing and resolving competing and conflicting priorities making decisions on delivery and prioritisation
as necessary.
• Provide expert guidance and insight whilst leading on developing and implementing a complex project in a fast paced and changing
environment.
• Implement a reporting structure to provide a mechanism to support delivery, highlighting potential problems at an early stage to enable
mitigation, providing solutions and recommendations to appropriate governance board.
• Understanding and analysis of issues/problems and potential solutions which can drive or change to business strategy, taking into
account views from a wide range of parties; reconciling differences.
• The ability to influence both internal and external stakeholders and reconciling of differing priorities.
• The ability to resolve collaboratively strategic issues involving organisational interdependences.
• Set strategy and vision, translating into delivery objective for the team. Develop and maintain Project Plan. Identify and set appropriate
Project Controls. Manage performance and report progress to sponsors.
Management of Resources (250 words max)
• Identify skill requirements; and deploy and develop resources.
• Manage medium sized team.
• Create and lead the project to deliver the agreed outcomes within time, cost and quality constraints.
• Lead on developing, securing, and agreeing budget forecasts for projects to enable delivery to be tracked against budget. Overall
responsibility for delivery of the projects including recommending options around under and overspends across project budgets.
• Oversight and delivery of commercial arrangements required for the delivery of the project through developing effective supplier
relationships and robust contract management.
• Responsible for setting and articulating the project strategy and vision ensuring alignment with corporate objectives.
• Develop and share clear narratives, for a wider range of users, explaining the vision and how their contributions can help successful
delivery of the organisation’s objectives.
Autonomy (250 words max)
• Responsible for providing definitive advice and will need to act independently on day-to-day issues and take a strategic view on projects.
You will only refer to more senior grades on issues which have serious policy or resource implications.
• The role holder will often have to deal with difficult and complex situations and use creative thought to develop possible courses of
action, to evaluate risks and to make judgements on the most appropriate solution taking into account internal and external
requirements.
Key Relationships and Contacts (300 words max)
• Delivery of results through others and effective negotiation at senior levels, within the organisation and with external stakeholders.
• Demonstrating significant leadership, management and influencing skills including leading on procurement activity and ensuring
Statements of Work accurately reflect delivery.
• Provide support and advice to the project team(s) on appropriate tools and techniques for managing stakeholder relationships, taking
ownership when required to ensure relevant results are achieved.
• Provide assurance to Senior Leaders on the effectiveness of stakeholder engagement arrangements.
• In this role the role holder will communicate with a wide range of people, including senior grades within the Department and externally to
ensure agree project outputs are delivered to enable benefits to be realised.
• Develop and maintain strategic partnerships and relationships and influence others where there may be divergent and conflicting views.
• This role requires leadership, management, representational and influencing skills both within the organisation and with external
stakeholders, including other government departments.