NPS Job Description (JD)
NPS Band 5
Directorate: National Probation Service
Job Description: Approved Premises Manager
Document Ref.
NPS-JES-0044_Pay Band 5 Approved Premises Manager_v3.0
Document Type
Management
Version
3.0
Classification
Unclassified
Date of Issue
18/06/2019
Status
Baselined
Produced by
Head of Group
Authorised by
Reward Team
JD Evidence
NPS-JES-0044_Pay Band 5 Approved Premises Manager_v3.0
NPS Job Description
Job Title
Approved Premises Manager
Directorate
National Probation Service
Band
5
Overview of the job
This is a management role within the National Probation Service (NPS).
The job holder will be responsible for managing an Approved Premises (AP). They will
manage the practice of AP staff within the designated site and ensure the effective
management of risk posed by resident offenders.
Summary
The jobholder will manage the efficient and effective operation of the AP. They will
supervise AP staff to ensure compliance with NPS strategy for use of AP. They will
create and maintain a safe environment ensuring the safety of staff, residents, the
public and the premises. They will offer support and cover to other teams/functions
during periods of absence.
In line with NPS policies and procedures, the job holder must at all times demonstrate
a commitment to equality and inclusion and an understanding of their relevance to
the work they do.
The post holder must adhere to all policies in respect of the sensitive/confidential
nature of the information handled whilst working in this position.
The AP Manager will be expected to participate in an out-of-hours standby duty rota.
Responsibilities,
The job holder will be required to carry out the following responsibilities, activities
Activities & Duties
and duties:
1. To provide effective management and leadership to the team
? To be accountable for the quality delivery of good practice and team
performance improvement within policy and national standards
? To ensure that all team resources, are deployed efficiently and effectively.
? To ensure that staff can efficiently and effectively meet the requirements of
the NPS’ contract with HMPPS, Community Rehabilitation Companies (CRC)
and local business plans as required
? To access, interpret, analyse and apply performance data pro-actively in
order to improve function/team performance, evaluate practice and deliver
organisational aims
? To proactively manage staff development, issues of underperformance,
attendance, health and safety, employee relations and diversity matters. Adopt
a consistent, fair and objective standpoint when making decisions in relation to
individual staff issues
? To ensure that AP staff manage risk appropriately, and meet all public
protection standards and targets
? To contribute directly to public protection through multi-agency
arrangements and individual casework review, discussion and feedback
? To ensure that AP staff manage self-harm, wellbeing and social care needs of
residents, and carry out First Aid as necessary in the case of injury or self-
harm
? To promote a culture of innovation and continuous improvement to service
delivery
? To manage financial resources as delegated by the AP Area Manager
? In accordance with the business plan, to provide a leading role and direction
in work with partners and key stakeholders, and represent the NPS as
appropriate to the role
? To facilitate effective communication between the AP management team
and internal and external partners
NPS-JES-0044_Pay Band 5 Approved Premises Manager_v3.0
? To respond positively to the concerns of neighbours and the community local
to the AP.
? To undertake ‘stand-by’ duties and participate in the ‘out-of-hours’ rota,
responding to issues as appropriate
? To ensure the effective functioning of contracts for staffing, facilities and
estates as delegated by the AP Area Manager
? As a member of the AP Management Team, to play an active part in the
corporate management of the NPS as necessary
? Carry out safeguarding children and safeguarding adult duties in accordance
with the NPS statutory responsibilities and agency policies
? To undertake specific areas of responsibility as delegated by the Area
Manager and any other duties as appropriate commensurate with the
grading of the post
? Demonstrate pro-social modelling skills by consistently reinforcing pro-social
behaviour and attitudes and challenging anti-social behaviour and attitudes
? To work within the aims and values of NPS and HMPPS
The duties/responsibilities listed above describe the post as it is at present and is not
intended to be exhaustive. The job holder is expected to accept reasonable
alterations and additional tasks of a similar level that may be necessary. Significant
adjustments may require re-examination under the Job Evaluation scheme and shall
be discussed in the first instance with the Job Holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium
of English or (where specified in Wales) Welsh
Behaviours
? Leadership
? Developing Self and Others
? Working Together
? Making Effective Decisions
? Delivering at Pace
? Managing a Quality Service
Strengths
It is advised strengths are chosen locally, recommended 4-8.
Essential Experience
? Substantial experience with a proven record of good practice in a variety of
settings (including offender risk assessment and management) as a
Probation Officer or from working within another criminal justice agency or
related work context.
? Experience of risk management and assessment
? Ability to implement the services health and safety policies
? Experience of working flexibly as a member of a team to achieve
performance targets Experience of contributing to the provision of effective
administration and information systems
? Demonstrable achievements in managing/supporting change and effecting
improvements in quality and efficiency
? Experience of proactively championing diversity and inclusiveness both
internally and externally
? Evidence of ability to evaluate practice
? Evidence of ability to provide a practice perspective on policy development
? Interpret and apply performance reports
Technical
Probation Qualification Framework Graduate Diploma/Honours Degree in Community
requirements
Justice integrated with Level 5 Diploma in Probation Practice.
Or a qualification which was recognised at the time of qualification by the Secretary of
State for Justice as per Section 10 of the Offender Management Act 2007.The following
qualifications gained in England and Wales were previously recognised as providing
NPS-JES-0044_Pay Band 5 Approved Premises Manager_v3.0
such eligibility:
? Diploma in Probation Studies,
? Diploma in Social Work (with Probation Option)
? CQSW (with Probation Option)
IT skills including evidence of ability to interpret and apply performance reports
Ability
Minimum Eligibility
? All candidates are subject to security and identity checks prior to taking up
post.
? All external candidates are subject to 6 months’ probation. Internal
candidates are subject to probation if they have not already served a
probationary period within HMPPS.
? All staff are required to declare whether they are a member of a group or
organisation which HMPPS consider to be racist.
Hours of Work
37
(Unsocial Hours)
Additional payments will be made for out of hours work
Allowances
NPS-JES-0044_Pay Band 5 Approved Premises Manager_v3.0
Success Profile
Strengths
Behaviours
It is advised strengths
Ability
Experience
Technical
are chosen locally,
recommended 4-8.
Substantial experience with a
proven record of good practice in a
Probation Qualification Framework
variety of settings (including
Graduate Diploma/Honours Degree in
offender risk assessment and
Community Justice integrated with Level
Leadership
management) as a Probation
5 Diploma in Probation Practice.
Officer or from working within
another criminal justice agency or
related work context.
Or a qualification which was recognised
at the time of qualification by the
Secretary of State for Justice as per
Section 10 of the Offender Management
Act 2007.The following qualifications
gained in England and Wales were
Experience of risk management
previously recognised as providing such
Developing Self and Others
and assessment
eligibility:
? Diploma in Probation Studies,
? Diploma in Social Work (with
Probation Option)
? CQSW (with Probation Option)
Ability to implement the services
IT skills including evidence of ability to
Working Together
health and safety policies
interpret and apply performance reports
Experience of working flexibly as a
member of a team to achieve
performance targets Experience of
Making Effective Decisions
contributing to the provision of
effective administration and
information systems
NPS-JES-0044_Pay Band 5 Approved Premises Manager_v3.0
Demonstrable achievements in
managing/supporting change and
Delivering at Pace
effecting improvements in quality
and efficiency
Experience of proactively
championing diversity and
Managing a Quality Service
inclusiveness both internally and
externally
Evidence of ability to evaluate
practice
Evidence of ability to provide a
practice perspective on policy
development
NPS-JES-0044_Pay Band 5 Approved Premises Manager_v3.0