MoJ Property Directorate Role Profile

Overview

The MoJ Property Directorate is a customer focused organisation that exists to enable our customers to perform to their very best. We do this by providing high quality, easy to use services, and working environments that our customers want to work in, which support them to deliver their individual outputs efficiently. Our job is to manage one of the most diverse and complex estates in Government - hosted by the Ministry of Justice (MoJ). Our remit brings together a property portfolio including Prisons, Probation, and MoJ HQ and Arm’s Length Bodies.

MoJ Property provides specialist services including facilities management, health and safety, fire safety and security, technical design expertise, and sustainability. We also have business management teams who support the entire Directorate and each of our partners is supported by account management teams. We are responsible for a great deal - our portfolio consists of properties valued at £9.3bn for the MoJ alone. We are part of the Government Property Profession (GPP) and through active membership and engagement we will work with the Office of Government Property to develop the maturity of the profession and also encourage our people to join the GPP. We continue to build our capability through training and recruitment, aspiring to be the best that we can be as individuals and as a directorate.

We continue to deliver new ways of working across our portfolio - leading on the scale and pace of activity for central government - proposing ways to achieve, and then providing more dynamic and flexible workspace, while driving down the cost of the estate.

Team Overview

The Change and Capability team sits within the Property Transformation Programme, which is part of the MOJ Property Directorate. The team leads in the implementation of the People Strategy, identifying resource and capability gaps, and in the production and delivery of any necessary training across HMPPS and MoJ HQ functions, providing consistency in the approach of raising capability and professionalisation with BAU directorate teams. It is responsible for leading the change management process, adherence to the relevant policies relating to the change process including; job evaluation, weighting and conducting Impact Assessments for MoJ staff and facilitating change management workshops. 

The People and Change SEO will be managed by the Change and Capability G7 Lead and maybe required to line manage a HEO in the team.

Job Description, Duties and Responsibilities

Responsibilities will include the following:

Responsible for leading a small team of HEO and EO staff, the post holder will manage and oversee the review, development, introduction and monitoring of the below areas;

• communications and engagement,

• culture and change approach

The holder of these roles will have the opportunity to support and shape work at all stages and will hold a selection of the following responsibilities;

• Leading a team to ensure robust management of the area of responsibility for the Directorate.

• Planning and delivery of initiatives to improve process and to align development to the needs of the Directorate

• Oversee engagement activity on area of responsibility in collaboration with colleagues in the wider People, Communications & Engagement and OCPO teams.

Ensuring effective and high-quality routine and ad hoc communications are shared with the Directorate providing colleagues with the key information they require.

• Ensure performance, pace and quality is maintained for the delivery of area of responsibility to the Directorate.

• Prepare guidance and best practice and look for improvements to processes and procedures.

• Driving improvements for the Directorate, including development of material to support colleagues.

• Provide a go-to service for queries related to area of responsibility in the Directorate seeking to assist colleagues with issues and requests and signpost to resources where necessary.

• Working with internal and external stakeholders including the Senior Management Team to understand their team’s needs within the Directorate - delivering and advising on routes to meet these needs.

• Maintain relevant stakeholder relationships & networks

• Identifying priority work and resourcing pressures and allocating resources accordingly.

• Supporting the team to develop competence and expertise to deliver a quality service to the Directorate in achievement of the team’s objectives.

• Line management and countersigning duties

Expectations of post holder in executing the role

• Strong leadership is a critical element of this role, as is the ability to prioritise and manage a workload, manipulate and analyse complex information, present information and recommendations and make effective decisions.

• Confidence in supporting and leading staff engagement sessions

• Post Holders are expected to display a commitment to continuous improvement, leading change, and improving performance.

• Post holders must provide clear direction and focus, visibly championing the changes which deliver greatest efficiencies.

Skills and Experience

• Experience of management in either a People focused role and/or Business Management

• An ability to analyse and interpret data and use it to make appropriate decisions.

• Experience of developing new ways of working

• Strong experience of preparing effective written and oral communications to disseminate information to a variety of audiences and to influence outcomes

• Ability to work with minimal supervision, taking responsibility for outcomes

• Proven track record in building and maintaining effective relationships with a wide variety of people, including senior officials.

• Excellent persuading and influencing skills.

• Proactive, with excellent organisational skills and an ability to work under pressure and to tight timescales.

• Proven ability to work flexibly, responding to change and unexpected requests.

• The ability to think and work strategically.

• Understanding of the Directorate priorities and key areas of importance

Behaviours

We will assess you against these behaviours during the selection process:

• Changing and Improving

• Communicating and Influencing

• Seeing the Bigger Picture

• Delivering at Pace

Flexible working hours

The Property Directorate offers a flexible working system in many teams.

Requests for reduced hours contracts will be considered in line with business needs.

We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. We are happy to accommodate any reasonable adjustments you may require during the selection process. To find out more about how we champion diversity and inclusion in the workplace, visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity

Non-civil service candidates will start on the pay band minimum.