Job Description

The National Distribution Centre (NDC)

The Ministry of Justice Transport Unit is made up of three core business areas and sits within Commercial directorate.

Fleet Engineering Services (FES) provides services to HM Prisons & Probation Services. It undertakes a wide range of engineering activities.

The provision of first line servicing for the National Distribution Centre (NDC) fleet of heavy and light commercial vehicles, as well as second line repairs, bodywork and vehicle modifications.

Design, develop and carry out conversion work on behalf of HMPPS tactical units as per their specifications. FES also undertake work at the start and end of a vehicle’s fleet life for the purchased fleet. This can involve an inspection or necessitate the removal of sensitive equipment before the disposal of a tactical vehicle. FES also inspect all vehicles returned to Branston to establish if they can be re issued to a unit where the requirement does not warrant a new vehicle. For these units FES inspects, costs the parts required, and on agreement with the establishment, undertake the repairs needed to bring the vehicle to a roadworthy legal condition.

The in-house NDC fleet comprises 22 rigid / drawbar vehicles providing a scheduled agreed service of 500 visits per month. The fleet is designed to operate on a specialised demount system and this is largely governed by the problems that arise from physical access restrictions in prisons, necessitating a mix of vehicle types. The fleet delivers to the Prison Service estate on a national 5 day week basis, operating a single shift system, supported by ‘nights out’ as and when required.

The workshop also provides support to the wider MOJ fleet.

The National Distribution Centre (NDC) is responsible for the collection, storage and delivery of internally manufactured goods, raw materials, prisoner property, mattresses, footwear and a small amount of document storage for HMPPS. The site is also used to support other MoJ activities as and when required.

The warehouse is a modern, 135,000 sq. ft. ‘high bay’ facility which can accommodate 16,500 pallets / stillages in both wide and narrow aisle configurations. In addition there is in the region of 6000 sq. ft. of office space.

The Transport Unit is responsible for providing a transport management service to the Ministry of Justice. The unit is also responsible for a specialised vehicle workshop based in Branston, with an engineering and administrative staff. The primary functions include the development of transport policy, provision of technical advice and to administer the Crown Indemnity Insurance Policy and commercial insurance requirements.

Role Summary

Please note: This is full time role, on site role and is not available as hybrid or remote working.

The contracted hours will be:

• Monday to Thursday: 0800hrs to 1600hrs

• Friday: 0800hrs to 1530hrs.

On occasions, you might be required to work weekends and some days overtime dependant on the workload demands in Fleet Engineering.

We are seeking a reliable and motivated Fleet Engineer to join our team. This role is well suited to someone who thrives in a fast-paced, practical working environment.

The role involves carrying out the repair, maintenance and servicing of the Ministry of Justice fleet, ensuring best practice is applied at all times. The post holder will also ensure vehicles are legally compliant before issue to users, on return to the facility, and following any repair or conversion work. This will also include administrative duties for the area.

The post holder will need a sound knowledge and skills base to fulfil the duties of the role and will be expected to complete relevant training. Full training and guidance will be provided as required.

Key Responsibilities

The successful candidate will demonstrate the ability to work effectively as part of a team, manage competing demands in a fast-paced environment, and maintain accurate records. They will also be able to work with limited supervision.

General Tasks

• To provide a vehicle service function including the replacement of failed components.

• To carry out the service / maintenance / defect on all the Demounts throughout the calendar year

• To be available to assist the fitters in workshops 1 and 2 as and when required

• Checking in of all new vehicles delivered and prepping to issue standard

• Familiarising themselves with all new vehicles delivered and provide a professional handover can

• Organising collections on a day-to-day basis collecting vehicles and parts when required

• Making sure all vehicles going to auction are in a road worthy condition

• Preparing vehicle record books for all new vehicles being allocated

• Carry out vehicle cleaning as required

• Cleaning down all machinery when required in both workshops and garage

• Build up and maintain relationships with internal departments and external stakeholders and actively promote a culture of excellent customer service.

• Administrative duties in keeping records or any relevant trackers, spreadsheets, etc updated

Health, Safety and Welfare

• Report hazards and fully engage with Health, Safety and Training manager. Support the Workshop Manager in creating a safe working environment for staff, visitors, and contractors by adhering to Health and Safety legislation, ensuring Safe Systems of Work (SSOW) and Risk Assessments (RA) are followed, and by reporting any incidents to the Workshop Manager.

The duties and responsibilities set out above are not exhaustive. The post holder may be required to undertake other duties of a similar level, in line with business need. Appropriate training will be provided where required.

Essential Criteria

• Full clean driving licence

• Excellent team-working skills

• Ability to work in a fast-paced environment

• Great organisational and record-keeping skills

• Ability to work effectively under limited supervision

• Basic/intermediate IT skills - Microsoft Word, Excel and Outlook

• NVQ Level 2 Vehicle Maintenance or equivalent

Desirable Criteria

• Hold a valid fork-lift and scissor lift licences - however training can be provided if required

Application Stage

An initial sift will be performed against the following elements and will be assessed against the Civil Service success profiles framework:

Experience

• CV

• Statement of Suitability (250 words): This should be based around the key responsibilities and essential criteria

Behaviour

• Changing and Improving

• Making effective Decisions

• Working Together

If shortlisted, you will be invited to an interview and will be assessed on the selected success profile elements at the interview stage.

Interview stage

The interviews will be held at National Distribution Centre, Burton Road, Branston. DE14 3EG.  The site is shared with B&Q distribution. As you turn on to the site Fleet Engineering is the first building on the left-hand side. Follow the directions to reception where you will be asked to sign in.

Behaviours

We will assess your application on the following behaviours

• Managing a Quality Service

• Delivering at Pace

• Communicating and Influencing

To learn more about the Civil Service success profiles framework and how they are assessed please click here.