HQ Job Description (JD)
Band 10
Group Family: Generic - Projects and Programmes
Job Description: Senior Programme Manager
Document Ref.
HQ-JES-2031 Senior Programme Manager v4.0
Document Type
Management
Version
4.0
Classification
Unclassified
Date of Issue
18.07.2019
Status
Baselined
Produced by
Head of Group
Authorised by
Reward Team
JD Evidence
HQ-JES-2031 Senior Programme Manager v4.0
HQ Job Description
Job Title
Senior Programme Manager
Group Family
Projects and Programmes
Band
10
Overview of the job
The Senior Programme Manager is responsible for the design, implementation and
management of the Programme. Operating on behalf of the Senior Responsible Owner
(SRO) the success of the role requires the job holder to engage with Cabinet Office, HM
Treasury, MoJ and HMPPS Minister, Permanent Secretary, Directors, Deputy Directors
and other senior managers across all professional disciplines to ensure that decisions
are developed, understood and suitable plans are produced for the whole lifecyle of
the programme. The job holder will have primary responsibility for the successful
delivery of new capabilities and establishing governance.
Summary
The Programme Management Office (PMO) function is key to the delivery of
significant and complex change at pace by the Ministry of Justice (MoJ). This role will
lead practice in HMPPS and MoJ, through developing capability and capturing and
transferring learning. This role will help existing projects to ensure they are applying
the latest thinking and practice in programme and project management techniques
and new projects can hit the ground running.
The job holder will require in depth expertise and experience in using programme
methodologies and techniques in managing complex programmes on time and to
budget, e.g. able to create programme structures, lead and manage complex teams,
including teams containing a large range of suppliers, people from different
organisations and cultures.
The jobholder will work with senior stakeholders from within HMPPS and MoJ to
design, agree and operate suitable governance arrangements. The Senior Programme
Manager is responsible for ensuring that the programme and its projects undertake
suitable external scrutiny at key points.
Responsibilities,
The job holder will be required to carry out the following responsibilities, activities
Activities & Duties
and duties:
? Being accountable for the design and implementation of the PMO function,
in general and on specific programmes and will contribute towards HMPPS
and MoJ to share best practice and preserve the corporate memory
? Ensuring that appropriate programme processes and tools are established,
documented and communicated, continuously improved and are correctly
focussed on ensuring delivery of products and milestones.
? Lead the creation of the Strategic Outline Business Case (SOBC) to Treasury
Green Book standards ensuring that business options, savings/costs, the
configuration of services, method of service delivery and implementation
timescales are fully defined
? Monitoring progress on products and milestones and identifying and
addressing problems with delivery to time, cost and quality, including for
example conducting project health checks.
? Leading on the management of internal and external risks, issues and
dependencies.
? Leading on development and implementation of action plans to address
internal and external review recommendations relevant to the role.
? Designing PMO resource structures and managing internal and external
recruitments, including liaison with OGDs and third party suppliers
? Ensuring that expert PMO resources, e.g. risk managers, planners, change
management specialists, are effectively performance-managed so the
Agency achieves maximum value for money and the supported programme
benefits from optimal support and assurance services.
HQ-JES-2031 Senior Programme Manager v4.0
? Assuring the quality of PMO products, for example programme resourcing
business cases, PIDs, product descriptions, status reports, plans, risk
registers, change control impact assessment etc
? Working with a broad range of stakeholders to define and establish
appropriate governance arrangements for the Programme so that decisions
are made by the right people at the right level and are auditable; reviewing
and revising these as appropriate as the Programme and its phases progress
? Leading on lessons learned from within the programme and incorporating
good practice gleaned from elsewhere.
The duties/responsibilities listed above describe the post as it is at present and is not
intended to be exhaustive. The Job holder is expected to accept reasonable alterations
and additional tasks of a similar level that may be necessary. Significant adjustments
may require re-examination under the Job Evaluation scheme and shall be discussed in
the first instance with the Job Holder.
Behaviours
? Seeing the Big Picture
? Leadership
? Communicating and Influencing
? Delivering at Pace
Strengths
It is advised strengths are chosen locally, recommended 4-8.
Essential Experience
N.B. Converting job descriptions to the new Success Profile format means areas
captured in experience could also be assessed as a strength. Vacancy managers should
use their own judgement to decide where best to assess these
? Significant experience of managing large high risk and complex change
programmes
? Experience of operating at a senior level providing briefing and reporting
arrangements in a variety of roles across a number of programmes
? Experience of corporate, Cabinet Office and HM Treasury assurance and
approval requirements
? Effective leadership, interpersonal and communication skills and experience
of building, influencing and maintaining strategic partnerships with multiple
stakeholder
? Network effectively, negotiate well and influence people, broker relationships
with stakeholders within and outside the programme
? Good written communication skills to produce comprehensive reports and
briefings for senior stakeholders
? Experience of building and managing a multi-functional team and getting the
most out of it in a dynamic and complex environment
? Strong focus on delivery (of personal and programme deliverables), including
by active management of trade-offs between time, quality and cost.
? Broad programme and project delivery experience covering a variety of
disciplines, including planning, quality assurance, PMO and reporting, and a
range of business environments
? Collaborative approach, able to build strong relationships across the
programme team and corporate services colleagues
Technical
? Recognised project management qualifications or equivalent experience e.g.
requirements
PRINCE2, Association for Project Management (APM), Managing Successful
Programmes (MSP)
? Accredited OGC GatewayTM Reviewer
Ability
? Ability to command respect and to create a sense of community amongst the
disparate members of the programme team
? Ability to apply risk assessment and management principles and processes
and find ways of solving or pre-empting issues
HQ-JES-2031 Senior Programme Manager v4.0
Minimum Eligibility
Please do not alter this box
? All candidates are subject to security and identity checks prior to taking up
post.
? All external candidates are subject to 6 months’ probation. Internal
candidates are subject to probation if they have not already served a
probationary period within HMPPS.
? All staff are required to declare whether they are a member of a group or
organisation which HMPPS consider to be racist.
Hours of Work
Leave Blank
(Unsocial Hours)
Allowances
To be used by the JES Team only
HQ-JES-2031 Senior Programme Manager v4.0
Success Profile
Experience
Strengths
N.B. Converting job descriptions to the
new Success Profile format means areas
Behaviours
It is advised strengths
Ability
Technical
captured in experience could also be
are chosen locally,
assessed as a strength. Vacancy managers
recommended 4-8
should use their own judgement to decide
where best to assess these
Ability to command respect and
Significant experience of managing large
Recognised project management
to create a sense of community
high risk and complex change
qualifications or equivalent experience
Seeing the Big Picture
amongst the disparate
programmes
e.g. PRINCE2, Association for Project
members of the programme
Management (APM), Managing
team
Successful Programmes (MSP)
Ability to apply risk assessment
Experience of operating at a senior level
Accredited OGC GatewayTM Reviewer
and management principles and
providing briefing and reporting
Leadership
processes and find ways of
arrangements in a variety of roles across a
solving or pre-empting issues
number of programmes
Experience of corporate, Cabinet Office
Communicating and Influencing
and HM Treasury assurance and approval
requirements
Effective leadership, interpersonal and
communication skills and experience of
Delivering at Pace
building, influencing and maintaining
strategic partnerships with multiple
stakeholder
Network effectively, negotiate well and
influence people, broker relationships
with stakeholders within and outside the
programme
Good written communication skills to
produce comprehensive reports and
briefings for senior stakeholders
Experience of building and managing a
multi-functional team and getting the
most out of it in a dynamic and complex
environment
HQ-JES-2031 Senior Programme Manager v4.0
Strong focus on delivery (of personal and
programme deliverables), including by
active management of trade-offs between
time, quality and cost.
Broad programme and project delivery
experience covering a variety of
disciplines, including planning, quality
assurance, PMO and reporting, and a
range of business environments
Collaborative approach, able to build
strong relationships across the
programme team and corporate services
colleagues
HQ-JES-2031 Senior Programme Manager v4.0