OFFICIAL
Job Description (JD)
Band 4
Group Profile - Specialist Production Instructor
(SPI)
Job Description - SPI : Waste Management &
Recycling
Document Ref.
OR-JES-264 JD B4 SPI: Waste Management &
Recycling
Document Type
Management
Version
9.0
Classification
Official
Date of Issue
9th March 2026
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
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OR-JES-264 JD B4 SPI: Waste Management & Recycling v9.0
OFFICIAL
Job Description
Job Title
SPI : Waste Management & Recycling
Group Profile
Specialist Production Instructor
Organisation
Delivery
Level
Band
4
Overview of the
This is a non-operational instructional job in an establishment.
job
Summary
The job holder will be responsible for the day-to-day activities
within the Waste Management unit.
This is a non-operational job in an establishment with no line
management responsibilities. This role is non-rotational.
Responsibilities,
The job holder will be required to carry out the following
Activities and
responsibilities, activities and duties:
Duties
• Collect, process and dispose of waste materials from all
areas inside of the establishment in the most appropriate
and effective way, with regards to legislative compliance
and environmental standards.
• Manage control measures for restricted waste, such as
the shredding and bailing of confidential waste.
• Liaise with contractors when ordering services, including
skip collection and removal of waste, such as oil and
confidential waste, in line with the Facilities Management
Contract. Ensure the establishment is maximising its
capacity for a return on its commodities.
• Ensure all waste removed from site is recorded for weight,
cost & revenue and that waste transfer notes are kept for
the required time. Ensure mandatory recycling data is
reported monthly to Headquarters.
• Deliver training and accredited qualifications to prisoners
completing all course administration as needed. Ensure
training records, progress trackers/booklets are kept up to
date with SMART targets sets and reviewed with the
prisoners.
• Apply the Waste Hierarchy to the establishment’s ethos
for waste management and recycling by overseeing other
workshop activities, such as disassembly, repair and
refurbishment.
• Apply duty of care (Documentation & Waste Transfer
Notes WTNs) to all work and apply for, and manage,
waste permits or exemptions with the Environment
Agency/National Resources Wales for the prison.
• Ensure the prison is compliant with current waste
legislations and escalate issues to management and SMT
as needed.
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OR-JES-264 JD B4 SPI: Waste Management & Recycling v9.0
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• Provide advice and guidance to staff and the SMT on how
to manage waste more effectively. Actively promote
recycling and effective waste disposal within the
establishment and assist with Environment Committee
Meetings to promote a whole prison approach to waste
management.
• Comply with MoJ Circular Economy Strategy and sector
guidance, sharing this with management and SMT as
needed.
Undertake other instructor tasks including:
• Complete administration activities to support the smooth
running of the workshop.
• May participate in the selection process of prisoners for
the workshop/area of work. Induct prisoners to the
workshop/area of work and train them in aspects such as
Health and Safety, Control of Substance Hazardous to
Health (COSHH), machinery and tools usage.
• Provide support for prisoners where required; tailor
learning and training requirements to individual needs.
Contribute to prisoner reports including parole and
sentence planning. Complete regime monitoring
information and update prisoner training records.
• Set work schedules and manage targets/quality
standards, maintaining delivery of contractual
arrangements. Assess and evaluate skills of prisoners up
to national qualification standards. Log attendance and
approve prisoner hours worked and wages including
recording piece work where appropriate.
• Supervise and maintain discipline of prisoners within
workshop/area of work, responsible for performance,
motivation, discipline, appraisal and development of
prisoners.
• Maintain regular communications via radio net in
accordance with Local Security Strategy (LSS). Will
conduct a metal detector scan or rub down search of
prisoners attending and leaving their own workshops.
• Open and complete Assessment Care in Custody and
Teamwork (ACCT) forms, Violence Reduction Incident
Reports (VRIR) and Security Information Reports (SIRs)
when required and contribute to Incentive Earned
Privileges (IEP) reports.
• Carry out fabric and tool checks of workshops and
maintain security of areas, logging any tool/equipment
faults. Undertake planned maintenance programme on
machinery. Contribute to Health and Safety risk
assessments relating to the workshop/ area of work and
specialist areas.
The duties/responsibilities listed above describe the post as it is
at present and is not intended to be exhaustive. The job holder is
expected to accept reasonable alterations and additional tasks of
a similar level that may be necessary. Significant adjustments
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OR-JES-264 JD B4 SPI: Waste Management & Recycling v9.0
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may require re-examination under the Job Evaluation Scheme
and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence
through the medium of English.
Behaviours
• Making Effective Decisions
• Changing and Improving
• Working Together
• Managing a Quality Service
• Leadership
Strengths
NB: The below are for guidance only. It is advised strengths are
chosen locally, recommended 4-8.
Essential
• Must have relevant work experience in a waste
Experience
management environment
• Preferable for candidate to have some supervisory
experience
• Should have experience of using industrial standard
machinery and equipment
Technical
• Currently hold or be prepared to work towards Level 3 or
Requirements
equivalent in Waste related subject
• Demonstrate knowledge and understanding of the Waste
Hierarchy and Duty of Care including Waste Transfer
Notes
• Know what Waste Permits and Exemptions are, and when
they should be used. Adhere to Gov.Uk regulation
Ability
• IT Skills
• Basic Maths
• Basic English
Minimum
• All candidates are subject to security and identity checks prior to
Eligibility
taking up post.
• All external candidates are subject to 6 months’
probation. Internal candidates are subject to probation if they
have not already served a probationary period within HMPPS.
• All staff are required to declare whether they are a member of a
group or organisation which HMPPS consider to be racist.
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OR-JES-264 JD B4 SPI: Waste Management & Recycling v9.0
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Hours of Work
37 hour working week (standard).
(Unsocial Hours)
Allowances
Unsocial Hours Working will be confirmed by the Recruiting
Manager and only paid where applicable:
Unsocial Hours Working:
This role requires working regular unsocial hours as part of the
normal shift commitment and a payment at the current approved
organisational rate will be paid in addition to your basic pay to
recognise this. Unsocial hours are those hours outside 0700 ‐
1900hrs Monday to Friday and including working evenings,
nights, weekends and Bank/Public holidays
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OR-JES-264 JD B4 SPI: Waste Management & Recycling v9.0