OFFICIAL
Job Description (JD)
Band 4
Group Profile: Business Administrator Specialist
(BAS)
Job Description: BAS: Crime in Prison
Coordinator (CiPCo) - Single Site
Document Ref.
OR-JES-Temporary JD-Band 4 : BAS: Crime in Prison
Coordinator (CiPCo) - Single Site v1.0
Document Type
Management
Version
1.0
Classification
Official
Date of Issue
12 July 2024
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
OFFICIAL
OR-JES-Temporary JD-Band 4 : BAS: Crime in Prison Coordinator (CiPCo) - Single Site v1.0
OFFICIAL
Job Description
Job Title
BAS: Crime in Prison Coordinator (CiPCo) - Single Site
Group Profile
Business Administrator Specialist (BAS)
Organisation
Delivery
Level
Band
4
Overview of the
The Crime in Prisons Coordinator (CiPCo) will provide specialist
job
administration and coordination support to help address high
levels of crime committed within the establishment, aligning with
national crime in prison objectives intended to support prisons to
improve criminal justice outcomes. The role will cover a single
establishment and managed within the Security team.
Playing a pivotal role in HMPPS's mission to combat crime in
prisons, the CiPCo will address acts of criminality within prison
confines, encouraging proportionate outcomes through internal
disciplinary processes, adjudication awards, and law
enforcement engagement. The candidate will possess a
willingness to comprehensively understand relevant policy
frameworks and guidance surrounding crime in prisons,
particularly the Crime in Prison Referral Agreement (CiPRA) and
the Victims’ Code. Additionally, they will become knowledgeable
about the respective roles and responsibilities of HMPPS, the
police, and CPS in investigating and prosecuting crimes within
custodial settings, with the aim of achieving standardised and
consistent processes across the sites. Motivated to improve
information-sharing processes related to crime in prisons, the
individual will contribute to better punitive outcomes and
enhanced victim support.
HMPPS's efforts to tackle crime in prisons are crucial for
maintaining safety and security while minimizing harm to staff,
prisoners, and the community. A national strategy has been
developed with objectives including:
• Cultivating a culture of change and adherence to statutory
and common law obligations outlined in the CiPRA.
• Assisting in compiling information packages for crime cases
to support high-quality referrals to law enforcement.
• Enhancing the process of crime referrals, particularly
regarding assaults against staff.
• Facilitating the exchange of best practices among prisons at
various levels.
• Identifying trends and inefficiencies in case investigations,
statement development, and evidence handling.
• Fostering positive relationships with internal and external
stakeholders.
• Providing support to victims of crime and offering guidance
tools to frontline staff.
• Aggregating and analysing local data to improve the efficacy
of crime referra OFFIC
ls an IAL
d o perational processes.
OR-JES-Temporary JD-Band 4 : BAS: Crime in Prison Coordinator (CiPCo) - Single Site v1.0
OFFICIAL
These objectives must be implemented at all levels within
prisons to ensure proportionate outcomes for offenders. The
Prison Group Directorate and Directorate of Security are
collaborating to enhance the crime in prison service provided to
prisons.
Summary
Supported by the National Crime in Prisons (CiP) Taskforce, this
role aims to address the high levels of crime committed within
prisons. The CiP Taskforce endeavours to promote cultural
change in how crime in prisons is perceived and managed,
strengthen relationships between HMPPS and law enforcement,
develop effective victim support strategies, and instil confidence
in our ability to combat crime effectively.
The role entails providing specialist administration and
coordination support to a single establishment, working closely
with the national and regional CiP Taskforce and local Police
Crime Team to manage crime cases efficiently.
Reporting directly to the Head of Security, who liaises with the
Regional Crime in Prison Lead, this role is based within a prison.
Daily travel to other prisons and occasional trips to the regional
offices are necessary, with potential travel outside the region as
required.
The job will involve contact with prisoners for information
gathering but carries no line management responsibilities.
Responsibilities,
The job holder will be required to carry out the following
Activities and
responsibilities, activities and duties:
Duties
General Responsibilities, Activities and Duties:
• Develop a comprehensive understanding of the operational
environment in prisons and the establishment’s priorities,
risks/threats, and opportunities to better tackle crime in
prison.
• Understand the relevant legal and policy frameworks relating
to crime in prisons, security and safety; making sure these
are followed when providing services to prisons.
• Organise, produce and maintain accurate records for the
PGD’s office, and regional CiP team.
• Act as the single contact point for all communications
regarding crime in prisons work, particularly for regional or
national counterparts, the Prison Group, the regional CiP
team and law enforcement.
• Ability to complete and update performance returns when
required by the Regional Security Lead.
• Coordinate any awareness sessions on behalf of the CiP
Team, primary evidence handling awareness.
• Collate and store documents related to crime cases using
appropriate local/regional/national storage platforms.
• Correspond with relevant internal and external departments,
stakeholders and agencies to ensure that they are
disseminating relevant information related to crime cases, in
line with information sharing and disclosure policies.
• Complete and maintain police referral performance tracker for
OFFICIAL
OR-JES-Temporary JD-Band 4 : BAS: Crime in Prison Coordinator (CiPCo) - Single Site v1.0
OFFICIAL
managing crime cases, updating systems and logs of
information with responses within required timescales.
• By request of Regional Security Lead, arrange and attend
any required meetings, including the preparation of
paperwork, minutes and action points to support the effective
management of crime in prison.
• Support the CiP team in delivering the crime in prisons
delivery agenda.
• Be the first point of contact for prisons to signpost policies,
procedures and key contacts for crime in prisons work.
• Identify positive and negative working practices surrounding
the progression of crime cases, escalating to management
for review.
• Understand the establishment’s key threats and issues,
working with Safety and Security analysts to ensure crimes
committed by persons of interest are known to the Care,
Separation and Re-integration Units (CSRUs) for appropriate
progression and reported to relevant stakeholders.
• Identify key themes and issues preventing proportionate
outcomes to crimes committed in the establishment,
escalating to the regional CiP team.
• On the direction of the Regional Crime in Prison Lead and
Regional Corruption Prevent Manager, the post holder may
also be asked to understand capability gaps and signpost
wider capability opportunities, best practice and guidance and
support light touch research to inform our evidence base on
crimes in prison.
Specific Taskings:
• Be the Crime in Prison SPOC for the establishment,
developing relationships with prison staff, the Security team
and police crime team officers/Police SPOC (internal and/or
external) to assist with information sharing and the collation
of evidence packages.
• Coordinate crime clinic invites and agenda, circulating actions
log to relevant staff. Provide live, accurate updates to the
police referral tracker during crime clinic meetings.
• Regularly update police referral tracker with new outcomes/
updates outside of the crime clinic meetings, ensuring
charges and outcomes are accurate with comprehensive
information added regarding case-specific details.
• Complete crime referral proformas with accurate details to
assist police in the acceptance and investigation of referred
crimes.
• Collate, store and disseminate evidence linked to crime
cases, including BWVC, CCTV, physical exhibits and
documentation related to circumstantial evidence (records,
statements etc) in accordance with the Evidence Handling
Policy Framework.
• Collate relevant use of force documents or case notes from
DPS to accompany statements.
• Collate relevant adjudication history to support referrals if
required and any other relevant prisoner information (DPS
case notes for example) required for police/CPS,
OFFICIAL
OR-JES-Temporary JD-Band 4 : BAS: Crime in Prison Coordinator (CiPCo) - Single Site v1.0
OFFICIAL
disseminating in line with relevant disclosure protocol.
• Attend monthly Security meeting to understand nominals of
interest and the establishments’ keys risks and threats.
• Work closely with Safety, Security Analysts, Police and
regional teams to triage crimes and identify nominals of
interest/crimes of interest for further discussion at crime
clinics.
• Develop relationship with Adjudication Liaison Officers within
CSRU, providing timely advice and guidance on police
referrals, their suitability/compliance with the Crime in Prison
Referral Agreement (CiPRA) with updates on their
progression.
• Where required, ensure crime details are reflected on all the
relevant information platforms; National Incident Management
Unit (telephone reporting), Incident Reporting System,
PNOMIS and Mercury/IMS.
• Collate and disseminate information relating to CPS action
logs.
• Assist the establishment in ensuring consistent good practice
with evidence handling security, preservation and continuity.
The ability to deliver Evidence Handling awareness is
desirable.
• Develop and maintain a database of persons of interest (high
harm nominals) and those subject to ancillary orders, ensure
this information is updated and available to Adjudication
Liaison Officers (ALOs) within the Care, Separation and Re-
integration Units (CSRUs).
• Assist in identifying and communicating crimes committed by
repeat offenders and persons of interest to the police and any
other invested internal and external teams within the
Corruption, Crime and Policing Unit (CCPU), South East
Region Police Intelligence Team (SERPIT), the National
Intelligence Unit (NIU), the Joint Extremism Unit (JExU) and
other Law Enforcement Agencies.
• Coordinate the dissemination and destruction of evidence for
crime cases with local police constabularies and keep an
electronic log of all exhibits disseminated or destroyed.
• Collate and apply quality assurance to witness statements for
submission to the police and coordinate meetings for staff to
make statements with police where required.
• Assist with the coordination of meetings for staff to make
statements with police, where required.
• Assist with issuing MG4D (charging paperwork) to prisoners,
keeping a log of dates and times issued electronically.
• Issue medical disclaimers to either to the suspect(s),
victims(s) and witnesses with medical record access form,
where identified at crime clinics.
• Liaise with witness care/specialist support teams regarding
availability to attend court dates with victims and/or
witnesses.
• Liaise with specialist support teams regarding interventions
and care services for staff, providing administration and
coordination support for staff victims of crime.
• Liaise with the People Hub/Detail departments to ensure that
staff are relieved from the regime management plan to attend
OFFICIAL
OR-JES-Temporary JD-Band 4 : BAS: Crime in Prison Coordinator (CiPCo) - Single Site v1.0
OFFICIAL
meetings or interviews related to CiP cases.
• Support the police crime team to ensure that emails and
electronic messages/letters to staff and prisoners are issued,
keeping records to this effect; this may include information
regarding crime reference numbers and formal updates on
cases.
• Assist with the creation, submission and storage of prison
impact statements for the IA, police, and CPS.
• Produce reports, where required, giving a high level overview
of crime in prison data for the establishment, including
relevant data/thematics/statistics.
The duties/responsibilities listed above describe the post as it is
at present and is not intended to be exhaustive. The job holder is
expected to accept reasonable alterations and additional tasks,
potentially of an operational nature (if operational) of a similar
level of responsibility that may be necessary. Significant
adjustments may require re-examination under the Job
Evaluation Scheme and shall be discussed in the first instance
with the job holder.
An ability to fulfil all spoken aspects of the role with confidence
through the medium of English or (where specified in Wales)
Welsh.
Civil Service Success Profile Criteria
Behaviours
• Making Effective Decisions
• Delivering at Pace
• Communicating and Influencing
• Managing a Quality Service
• Working Together
Strengths
Note: we recommend you choose 4 to 8 strengths locally - select
from the list of Civil Service strength definitions on the intranet.
Experience
• Candidates should role model impeccable professionalism
and integrity.
• Good understanding of the operational context of prisons and
probation.
Technical
Requirements
Ability
• Good communication (written and verbal), leadership and
partnership working skills.
• Problem-solving and decision-making skills, with the ability to
drive innovation and resolution.
OFFICIAL
OR-JES-Temporary JD-Band 4 : BAS: Crime in Prison Coordinator (CiPCo) - Single Site v1.0
OFFICIAL
Minimum
Please do not alter this box
Eligibility
• All candidates are subject to security and identity checks prior to
taking up post.
• All external candidates are subject to 6 months’
probation. Internal candidates are subject to probation if they
have not already served a probationary period within HMPPS.
• All staff are required to declare whether they are a member of a
group or organisation which HMPPS consider to be racist.
Hours of Work
Leave Blank
(Unsocial Hours)
Allowances
To be used by the JES Team only
OFFICIAL
OR-JES-Temporary JD-Band 4 : BAS: Crime in Prison Coordinator (CiPCo) - Single Site v1.0