Job Title: Personal Executive Secretary (PES) to the Regional Tribunal Judge Special Educational Needs and Disability Tribunal (Bradford)

Pay Span or equivalent: AO

Background

The Regional Tribunal Judge PES position works within the judicial listing and booking team. This team provides important and fulfilling work supporting senior Judiciary. The work involves a certain level of diplomacy and confidentiality, as you will assist in handling personnel records. Please note that this is an office-based role in Bradford, and there will be a requirement of travel occasionally. This is an opportunity to gain transferable skills in new functions, learn from others and do so in a supportive team environment.

Essential Qualities

• Ability to treat sensitive information in the strictest confidence.

• An ability to be flexible, prioritise work and strong organisational skills.

• Ability to communicate effectively with judicial office holders, stakeholders and users.

• Able to work in a fast-paced environment ensuring that deadlines are met whilst managing conflicting priorities and demands.

• Excellent interpersonal skills.

• Good knowledge of Outlook, Excel and Word.

Key Responsibilities

• Support the delivery of functions in the Mental Health Tribunal.

• Provide the necessary secretariat support to the Regional Judge, including administrative, organisational and diary management functions.

Duties

• Managing RTJ diary and processing correspondence.

• Confidential work for RTJ.

• Respond confidently and accurately to general correspondence, telephone queries, emails etc. to a high standard often without direction.

• Maintain accurate records, including updating spreadsheets, and filing system.

• Sending Circulars to all Judges and Members.

• Admin support prior to and during panel member residential training events - various locations.

• Arranging meetings at the request of the RTJ, compiling agendas, and attending meetings to take minutes.

• Maintaining a B/F system.

• Ordering judicial stationery.

• Ordering new/replacement technology (including laptops, phones, mifi devices, etc.).

• Assisting with provision of accommodation for DTJs.

• Maintaining local Judicial office holder's records.

• Responding to colleague / judicial queries.

• Arranging suitable travel and accommodation in line with the relevant policy and budgetary constraints.

• Triage / sending out of post tribunal / named judge files using tracker.

• Familiarity with, or ability to acquire familiarity with, specialised internal databases.

• Arranging regional Tribunal User Group (TUG) and taking the minutes.

• Reporting to a Band D Operational Team Leader.

• Work with the Chamber Presidents Office where necessary.

• Produce diaries for all Salaried Judges to assist with effective listing.

• Maintain a rota for Salaried Judges coming into venues.

Other Duties

The post holder is required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.