Job Description (JD)
Band 7
Group Profile - Senior Chaplain (SC)
Job Description - SC: Managing Chaplain
Document Ref.
OR-JES-424-JD-B7 : SC: Managing Chaplain v9.0
Document Type
Management
Version
9.0
Classification
Official
Date of Issue
25/02/20
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
OR-JES-424-JD-B7 : SC : Managing Chaplain v9.0
Job Description
Job Title
SC : Managing Chaplain
Group Profile
Senior Chaplain
Organisation Level
Functional Management
Band
7
Overview of the job
This is a management job which provides leadership and facilitates/enables religious
and pastoral care to prisoners and staff within an establishment.
Summary
The job holder will be responsible for leading and managing the multi faith
chaplaincy team.
The job holder will provide for the religious and pastoral care of prisoners and staff
in their own faith tradition, and appropriate pastoral care for all irrespective of faith
tradition.
The job holder will be responsible for ensuring the delivery of the specification “Faith
and Pastoral Care", the broader work of Chaplaincy in delivering faith and non-faith
based courses and ensuring the Governor and Head of Chaplaincy/Profession at
Headquarters is provided with assurance that the specification “Faith and Pastoral
Care" is being delivered.
This is a non-operational job with line management responsibilities.
Responsibilities,
The job holder will be required to carry out the following responsibilities, activities
Activities and Duties
and duties:
? Responsible for leading and managing the multi faith chaplaincy team
ensuring chaplains are available and accessible to prisoners
? Ensure chaplains are receiving training and development opportunities
? Provide pastoral care and seek to ensure spiritual welfare of prisoners and
staff
? Responsible for arranging and leading worship for own faith community
? Provide expert faith advice within establishment and be responsible for
supporting the establishment in ensuring faith groups observe their
religious holy days and festivals
? Acquire and distribute appropriate religious literature, supplies and
materials.
? Responsible for leading on developing relationships with various support
and volunteer groups
? Responsible for the contact strategy with outside faith based agencies to
help with the resettlement of prisoners
? Responsible for planning and leading workshops and prayer/faith specific
meetings
? Responsible for ensuring input into, and contributing to, safeguarding,
allocations, referrals, inductions and Diversity Race Equality Action Team
(DREAT), as appropriate
? Responsible for ensuring and delivering awareness programmes for
prisoners, including bereavement programmes and lifer programmes, as
applicable, and local Faith Awareness Training for staff
? Work closely with Safer Custody to ensure issues such as deaths in custody
procedures, Assessment Care in Custody Teamwork (ACCT) and Violence
Reduction are delivered in-line with HMPPS standards
? Responsible for ensuring, and contributing to, supporting prisoners in
dealing with bereavement by liaising with families/prisoners and other third
parties e.g. hospitals, Coroners offices
OR-JES-424-JD-B7 : SC : Managing Chaplain v9.0
? Plan, organise hospital visits, weddings, funerals, memorial services, where
appropriate
? Responsible for ensuring and contributing to the delivery of daily statutory
duties which include interviewing all new prisoners, visiting prisoners in
healthcare and Care and Separation Unit (CSU) responding to prisoner
applications and being available prior to discharge
? Responsible for ensuring the involvement of the Chaplaincy team in
resettlement issues as appropriate, and engage and build contacts with
own faith community towards aiding the resettlement of prisoners
? Responsible for ensuring and contributing to prisoner reports including,
Lifer Reports, and Parole Reports as appropriate
? Responsible for the use of the chaplaincy facilities and maintenance of the
equipment used
? Ensure appropriate training for chaplaincy volunteers; nurture volunteers
in their contribution
? Where appropriate act as Official Prison Visitor Liaison Officer
? Ensure effective administration of chaplaincy, including prisoner lists for
events, records updated etc
? Provide mentoring and personal support for other chaplains and volunteers,
including following incidents
? Take responsibility for your own spiritual health and development, allowing
time for private prayer, study and retreat
Undertake other management tasks including:
? Accountable for the performance of the Chaplaincy team and the staff
within it. Manage the achievement of qualitative and quantitative
standards including Service Delivery Indicators (SDI’s) within the function,
verifying and signing off documentation as appropriate. Analyse and act
upon data which is relevant to Chaplaincy
? Ensure that all staff within the Chaplaincy team contribute to providing
decent conditions for prisoners and a safe working environment for staff
? Promote prison service policy in all activities and behaviours e.g. promote
diversity, decency, safety and reducing re-offending agendas
? Will have the skills to apply all Human Resources (HR) related policies and
practices and be able to carry out all aspects of people management such as
attendance management, disciplinary investigations, performance
management and staff appraisals
? Responsible for ensuring prisoner’s complaints (including those involving
litigation claims) relevant to the Chaplaincy team, have been dealt with in
accordance with policy
? Produce relevant reports as required and ensure all correspondence is
replied to within agreed timescales
? Oversee the compilation and achievement of any performance
improvement programmes, reporting on progress regularly as appropriate
? Manage the appropriate authorisation of financial compliance statements
? Manage devolved budgets in accordance with the financial procedures
outlined in the budget delegation
? Ensure that Chaplaincy produces and analyses audit and establishment
performance management information identifying variances and areas
requiring improvements
? Contribute to the establishment’s overall achievement of (SDIs) and
standards and be accountable for the performance and delivery of targets
relating to the budget and People Plan for the function
? Responsible for leading the development of local policy, procedures and
practice and the implementation of national policy in relation to the
chaplaincy service and lead activities. Contributes toward the development
of general HMPPS local policy, procedures and practice. Ensures that
current Chaplaincy practice is in line with policy (both national and local)
? Contribute to the development and delivery of the medium-to-long term
strategic and business plan for the establishment, with overall responsibility
for implementation within their function
OR-JES-424-JD-B7 : SC : Managing Chaplain v9.0
? Attend relevant boards/meetings and actively contribute either as chair or
team member
? Responsible for ensuring work areas and associated activities comply with
Health and Safety legislation. Ensure all risk assessments are undertaken
and staff are made aware of their personal responsibility towards Health
and Safety compliance
? Work collaboratively and provide constructive challenge to colleagues to
ensure that their own and other functions are joined up and together
contribute towards the overall delivery of the establishments performance
? Contribute to the preparation of the establishment contingency and
emergency plans and ensure implementation when required.
? Carries out investigations and administration in relation to incidents of
potential discrimination and reports on findings.
? Responsible for ensuring relevant actions arising from Standard Audit, Her
Majesty Inspectorate of Prisons (HMIP) Action Plans, Managing Quality of
Prison Life (MQPL) surveys including local self audit action plans and
Resettlement strategies are delivered
The duties/responsibilities listed above describe the post as it is at present and is not
intended to be exhaustive. The job holder is expected to accept reasonable
alterations and additional tasks of a similar level that may be necessary. Significant
adjustments may require re-examination under the Job Evaluation Scheme and shall
be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium
of English or (where specified in Wales) Welsh.
Behaviours
? Communicating and Influencing
? Managing a Quality Service
? Making Effective Decisions
? Leadership
? Working Together
Strengths
It is advised strengths are chosen locally, recommended 4-8.
Essential Experience
The job holder must meet the HMPPS specified faith eligibility requirements of their
faith tradition. Details of some of the HMPPS faith eligibility requirements can be found
on the list appended.
Will have proven experience and skills in pastoral care and pastoral leadership,
including crisis events.
Faith Eligibility Requirements:
Buddhist:
? Be a committed Buddhist living by a moral standard of at least that of the
Five Precepts and meditate regularly.
? Display a competent understanding of Buddhist teaching and practice.
? Have demonstrable knowledge of Buddhist schools other than the one to
which you belong and be willing to help and encourage interest in, and
practice of those schools, when required.
? Have endorsement by the Prison Service Buddhist Faith Adviser* (Evidence
required before appointment)
Anglican:
Ordained Priest
? Be an ordained member of the Anglican Communion (or of churches part of
the Porvoo and Meissen Agreements).
? Will normally need to have been in Holy Orders for a minimum of three
years.
OR-JES-424-JD-B7 : SC : Managing Chaplain v9.0
? Have formal endorsement in the form of the Licence of the Diocesan Bishop.
Or
Licensed Reader, Religious Brother/Sister
? Be a licensed Reader, ordained Deacon
? Be a Religious sister or brother, Church Army officer or other appropriately
qualified or licensed minister in the Anglican tradition*] subject to
agreement from Anglican Bishop to Prisons.
? Have formal endorsement in the form of the licence of the Diocesan Bishop
Free Church:
Ordained Chaplains
? Be an ordained (or denominational equivalent) minister of a free church
denomination / church grouping which is either a member of the Free
Churches Group, Churches Together in England or Churches Together in
Wales. Ordained Free Church chaplains are trained faith practitioners in their
own communities.
? Ordained (or denominational equivalent) chaplains will have shown through
at least two years post-ordination / accreditation experience that they can
effectively practice and fulfil the skills and competencies required of a Faith
leader. A formal recognised qualification in theology or religious study and
Professional Recognition by their denomination generally representing at
least 3 years of study, normally to Degree standard will be required of all
ordained chaplains.
Or
Non Ordained Chaplains
? Be a lay minister of a Free Church denomination / church grouping which is
either a member of the Free Churches Group, Churches Together in England
or Churches Together in Wales. Non-ordained Free Church chaplains are
trained faith practitioners in their own communities.
? Non-Ordained chaplains will have completed a level of study in a theological
or biblical discipline which enables them to be recognised by their
denomination as a minister of that community. They have demonstrated
consistently to a range of people (academic / pastoral / practical) that they
have effective communication and relational skills in order to have achieved
this level of accreditation. A formal recognised qualification in theology or
religious study generally representing at least three years of Part Time study,
normally to Diploma standard will be required of all non-ordained chaplains.
? Formal endorsement of the candidate’s denominational accreditation will be
required from the Free Churches Faith Advisor. Church leaders at a regional
or national level, i.e. Moderators, Chairs, Regional Ministers etc. will be
asked to provide written confirmation to the Faith Advisor attesting to the
credentials, qualifications and accountability of each candidate (This
evidence will be required before appointment and thereafter periodically
according to HMPPS vetting policy)
? In order to maintain endorsement by the Free Churches Faith Advisor all
chaplains will be expected to demonstrate regular ongoing reflection or
training contributing towards their ongoing professional development as
ministers.
Orthodox:
Ordained Priest or Bishop
? Be an ordained priest or bishop of the Orthodox Church in Communion with
the See of Constantinople, and/or Antioch, Jerusalem, Alexandria.
? Will normally need to have been in Holy Orders for a minimum of three
years. Have formal endorsement in the form of the certificate of Ordination
of a Bishop, Metropolitan or Patriarch. *(Evidence required before
appointment or approval from the Advisor to MOJ subject to agreement
from Orthodox Advisor to MOJ/ Orthodox Bishop’s Pastoral Committee).
Or
Ordained Deacon, Sub deacon, Religious Brother/Sister/ Reader
? Be an Ordained Deacon, Sub deacon, Reader or monastic or be qualified by
the Bishops for this ministry.
OR-JES-424-JD-B7 : SC : Managing Chaplain v9.0
? Have formal endorsement in the form of the certificate of Ordination or
qualification from a Bishop, Metropolitan or Patriarch. *(Evidence required
before appointment or approval from the Advisor to MOJ, subject to
agreement from Orthodox Advisor to MOJ/ Orthodox Bishop’s Pastoral
Committee.)
Roman Catholic:
Ordained Priest
? Be an ordained priest in the Roman Catholic Church.
? Formal endorsement in the form of recognition from the appropriate
Diocesan Bishop or Religious Superior and formal agreement to work in a
specific diocese by the local Diocesan Bishop (Evidence required before
appointment)
Or
Ordained Deacon, Religious Brother/Sister/ Lay Person
? Be an ordained Permanent Deacon, a Religious Brother or Sister or a suitably
qualified lay person of the Roman Catholic Church
? Formal endorsement in the form of recognition from the appropriate
Diocesan Bishop or Religious Superior and formal agreement to work in a
specific diocese by the local Diocesan Bishop (Evidence required before
appointment)
Christian Science:
? Chaplains should be members of The Mother Church, The First Church of
Christ, Scientist, in Boston, Massachusetts.
? Chaplains should be class taught students, by an authorised teacher of
Christian Science.
? Chaplains should be active members of a Christian Science branch church or
society.
? Chaplains should be endorsed by the Christian Science Prison Chaplains
Committee
Hindu:
? Be a committed and practising Hindu.
? Display a competent understanding of Hindu teaching and practice.
? Have demonstrable knowledge of Hindu philosophy and rituals.
? Have relevant practical experience
? Have endorsement from the Prison Service Hindu Faith Adviser* (Evidence
required before appointment)
Humanist:
? Have a cohesive system of values or beliefs but which do not self-classify as
religious. These should be serious, genuinely and sincerely held, and worthy
of respect in a democratic society
? An ability to articulate the values and beliefs above
? Have received formal endorsement from the Non-Religious Pastoral Support
Network
Jehovah’s Witness:
? A minister for Jehovah’s Witnesses must be an appointed elder.
? Have a formal nomination from the body of elders of the congregation
where he is an appointed elder.
? Have formal endorsement by the prison service faith advisor for Jehovah’s
Witnesses.
? Measure up to the Scriptural qualifications found at 1 Timothy 3:1-10; Titus
1:5-9; 1 Peter 5:2, 3 and display them to a consistent and reasonable degree.
? Have a thorough understanding of the beliefs, teachings and practices of
Jehovah’s Witnesses and is committed to living by the Bible’s moral values
and standards.
Have been trained and have experience in pastoral care and have
demonstrated effective communication and social skills
OR-JES-424-JD-B7 : SC : Managing Chaplain v9.0
Jewish:
? Be an ordained Rabbi,
Or
? In lieu of ordination, be a committed, practising and knowledgeable Jewish
lay person.
? Have endorsement from the Prison Service Jewish Faith Adviser* (Evidence
required before appointment)
Muslim:
? Have an in-depth knowledge of Islam (preferably hold a recognised
qualification in Islamic Studies at graduate level).
? Demonstrate at least three years of excellent Imam skills (relevant practical
experience including delivery of worship, group work and pastoral care.).
? Formal endorsement by the candidate’s faith community - through the
Prison Service Muslim Adviser at Chaplaincy HQ* (Evidence required before
appointment)
Pagan:
? Possess and prove an in-depth knowledge of, and experience in, your own
Pagan Tradition,
? You will require an eclectic approach, so a working knowledge of other
traditions is essential.
? Possess the confidence and expertise to lead open ritual, officiate in Rites of
Passage, and run workshops for mixed Pagan traditions within the prison
system.
? Have formal endorsement by the candidate’s faith community - through the
Prison Service Pagan Faith Adviser at Chaplaincy HQ (Evidence required
before appointment)
Quaker:
? Be a Member of the Religious Society of Friends (Quakers) in good standing.
? Have demonstrable in-depth knowledge of Quaker faith and practice. It is
desirable although not essential that candidates will have completed the
Equipping for Ministry course at Woodbrooke Quaker Study Centre
? Have formal endorsement by the candidate’s faith community - through the
Prison Service Quaker Adviser
Rastafari:
? Must be a committed Rastafarian
? Must demonstrate a high level of consciousness towards the principles of
Rastafari
? Must have a high tolerance and flexibility when working with the various
members of the Rastafari family
? Must have a general understanding of all the Rastafarian Mansions/Houses
? Must have the endorsement of the prison service Rastafari faith advisers
Sikh:
Essential
? Practicing Sikh, preferably Amritdhari, who wears the Sikh Symbols.
? Display an in-depth understanding of Sikh teaching and practice and be able
to read and recite Gurbani (Sikh prayers).
? Committed to the Sikh Rehat Maryada (Code of Conduct) & Guru Granth
Sahib.
? Have endorsement from the Prison Service Sikh Faith Adviser* (Evidence
required before appointment).
Desirable
? Ability to communicate in Punjabi
Spiritualist
? Must have passed the required prison chaplain training as set by the
Spiritualists’ National Union (which is the governing body for Spiritualism)
OR-JES-424-JD-B7 : SC : Managing Chaplain v9.0
? Must be approved/endorsed by the SNUs Ministers Administration
Committee
Technical
Must complete specific training to hold the qualifications required for area of
Requirements
specialism outlined on the relevant Job Description.
Must be suitably qualified and have a formal recognised qualification in
theology or religious study and be experienced such that the job holder will have
received formal endorsements (where relevant) from the faith community to which
they belong.
Ability
Minimum Eligibility
? All candidates are subject to security and identity checks prior to taking up post.
? All external candidates are subject to 6 months’ probation. Internal candidates are
subject to probation if they have not already served a probationary period within
HMPPS.
? All staff are required to declare whether they are a member of a group or
organisation which HMPPS consider to be racist.
Hours of Work
37 hour working week
(Unsocial Hours)
Allowances
Required Hours Allowance will be confirmed by the Recruiting Manager and only paid
where applicable
Required Hours Allowance
This role requires regularly working unpredictable and unsocial hours and be on call
to attend their place of work at any time. A 17% payment will be paid in addition to
your basic pay to recognise this. Unsocial hours are those hours outside 0700 -
1900hrs Monday to Friday and include working evening, nights, weekends and Bank /
Public holidays.
OR-JES-424-JD-B7 : SC : Managing Chaplain v9.0
Success Profile
Strengths
Behaviours
It is advised strengths
Ability
Experience
Technical
are chosen locally,
recommended 4-8
Communicating and Influencing
The job holder must meet the
Must complete specific training to hold
HMPPS specified faith eligibility
the qualifications required for area of
requirements of their faith
specialism outlined on the relevant Job
tradition.
Description.
Managing a Quality Service
Will have proven experience and Must be suitably qualified and have a
skills in pastoral care and
formal recognised qualification in
pastoral leadership, including crisis theology or religious study and be
events.
experienced such that the job holder will
have received formal endorsements
(where relevant) from the faith
community to which they belong.
Making Effective Decisions
Leadership
Working Together
OR-JES-424-JD-B7 : SC : Managing Chaplain v9.0