Job Description (JD)
Band 7
Group Profile - Head of Function Standard (HOFS)
Job Description - HOFS : Residence and Services
Document Ref.
OR-JES-307-JD-B7 : HOFS : Residence and Services v10.0
Document Type
Management
Version
10.0
Classification
Official
Date of Issue
14 January 2021
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
OR-JES-307-JD-B7 : HOFS : Residence and Services v10.0
Job Description
Job Title
HOFS : Residence and Services
Group Profile
Head of Function Standard
Organisation Level
Functional Management
Band
7
Overview of the job
This is a functional management job in an establishment.
Summary
The job holder will be responsible for managing a number of work area(s) within the
Residence and Services Function of the establishment. As a member of the senior
management team, they will contribute and implement their Functions objectives as
defined in the establishment’s business plan.
This is an operational job with line management responsibilities.
Responsibilities,
The job holder will be required to carry out the following responsibilities, activities
Activities and Duties
and duties:
? Ensure all managers and staff within the Function provide a respectful, safe
decent environment for all prisoners and staff
? Accountable for the performance of the Function and the staff within it. Manage
the achievement of qualitative and quantative standards including Service
Delivery Indicators (SDI’s) within the Function, verifying and signing off
documentation as appropriate. Analyses and acts upon data which is relevant to
their Function.
? Accountable for management of Residential Function and all staff within this
area. This may also include provision of services for:
o Chaplaincy
o Gymnasium
o Equality
o Catering
? Accountable for ensuring the establishment is clean and safe
? Accountable for ensuring that residential staff and managers adhere to the
requirements of local and national security policies
? Accountable for ensuring interaction between prisoner and staff is actively
encouraged
? Accountable for ensuring that Restoration of Remission is reviewed and
completed in a timely manner
? Accountable for ensuring procedures are in place to monitor the personal officer
scheme or an alternative local approach to ensure prisoners needs are met
? Accountable for ensuring that the management of the Incentives and Earned
Privileges (IEP) Scheme provides a stable and encouraging atmosphere in which
staff will promote prisoner rehabilitation and self change
? Accountable for ensuring that staff within the Function review Cell Sharing Risk
Assessments (CSRA) at appropriate timescales
? Accountable for ensuring compliance with Assessment Care in Custody Teamwork
(ACCT) policy and process within Function
? Accountable for completing Impact Assessments as required for the Single
Equality Scheme and the management of process within establishment
OR-JES-307-JD-B7 : HOFS : Residence and Services v10.0
? Where commissioned, support and promote the implementation and use of
Restorative Justice (RJ) face to face victim-prisoner conferencing models,
enabling those affected by a particular incident to play a part in repairing the
harm and finding a positive way forward
? Ensure Category A procedures are adhered to
? Ensure procedures are followed by staff relating to the transport of food and
miscellaneous products as per relevant contract
Undertake other management tasks including:
? Act as the Governor's representative by chairing adjudications and taking charge
of day-to-day establishment operations as Duty Governor
? Promote Prison Service policy in all activities and behaviours e.g. promote
diversity, decency, safety and reducing re-offending agendas
? Review open Assessment Care in Custody teamwork (ACCT) as and when required
in line with audit baselines
? Provide leadership and management of the Function. Will have the skills to apply
all Human Resources (HR) related policies and practices and be able to carry out
all aspects of people management such as Attendance Management, Disciplinary
Investigations, Performance Management and Staff Appraisals
? Manage Prisoners Complaints Process within the Function
? Responsible for ensuring all litigation claims relevant to the area have been dealt
with in accordance with policy
? Oversee the compilation and regular progress reporting of performance
improvement programmes
? Manage the appropriate authorisation of Financial Compliance Statements
? Manage devolved budgets in accordance with the financial procedures outlined
in the budget delegation
? Ensure that the Function produces and analyses audit and establishment
performance management information identifying variances and areas requiring
improvements
? Contribute to the establishment’s overall achievement of (SDIs) and standards
and be accountable for the performance and delivery of targets relating to the
budget; People Plan for the Function.
? Accountable for all local and national policies relating to the Function, and ensure
procedures implemented are compliant, including the development of new
policies
? Contribute to the development and delivery of the medium-to-long term
strategic and business plan for the establishment, with overall responsibility for
implementation within their Function
? Attend relevant boards/meetings and actively contribute either as chair or team
member
? Responsible for ensuring the defined work areas and associated activities comply
with Health and Safety legislation. Ensure all risk assessments are undertaken
and staff are made aware of their personal responsibility towards Health and
Safety compliance
? Work collaboratively and provide constructive challenge to colleagues to ensure
that their own and other Functions are joined up and together contribute
towards the overall delivery of the establishment’s performance
? Contribute to the preparation of the establishment contingency and emergency
plans and ensure implementation when required.
? Ensure the effective use of staff resources and the provision of training and
annual leave opportunities
? Produce relevant reports as required and ensure that the response to all
correspondence are within agreed timescales
? Carry out investigations and administration in relation to incidents of potential
discrimination and report on findings
? Responsible for ensuring actions arising from Standard Audit, Her Majesty
Inspectorate of Prisons (HMIP) Action Plans, Managing Quality of Prison Life
(MQPL) surveys including local Self Audit action plans and Resettlement
strategies related to Function are delivered
? Deliver and implement projects as directed by the Governor
OR-JES-307-JD-B7 : HOFS : Residence and Services v10.0
? Actively encourage staff engagement within the Function to ensure objectives are
met
The duties/responsibilities listed above describe the post as it is at present and is not
intended to be exhaustive. The job holder is expected to accept reasonable
alterations and additional tasks of a similar level that may be necessary. Significant
adjustments may require re-examination under the Job Evaluation Scheme and shall
be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium
of English or (where specified in Wales) Welsh.
Behaviours
? Delivering at Pace
? Leadership
? Communicating and Influencing
? Working Together
? Managing a Quality Service
? Changing and Improving
? Making Effective Decisions
Strengths
It is advised strengths are chosen locally, recommended 4-8.
Essential Experience
Technical
Job holders must complete specific training in their specialism once they take up post.
Requirements
Must be successfully accredited by passing the Head of Function Assessment Centre
(HFAC), or prior to 2016 be accredited as an Operational Manager (or in post as a G5
prior to 1999).
Where HFAC accreditation was gained from 2018, the Incident Management Silver
Command (IMSC) assessment must also be passed to be eligible for operational Head
of Function roles.
When transferring to a Young Persons establishment the job holder will be required
to successfully undertake an assessment to demonstrate suitability to work with
Young People
Successful completion of workbook
Ability
Minimum Eligibility
Please do not alter this box
? All candidates are subject to security and identity checks prior to taking up post.
? All external candidates are subject to 6 months’ probation. Internal candidates are
subject to probation if they have not already served a probationary period within
HMPPS.
? All staff are required to declare whether they are a member of a group or
organisation which HMPPS consider to be racist.
OR-JES-307-JD-B7 : HOFS : Residence and Services v10.0
Hours of Work
37 hour week
(Unsocial Hours)
Allowances
Required Hours Allowance - TBC by Recruiting Manager
This role requires regularly working unpredictable and unsocial hours and be on call
to attend their place of work at anytime. A 17% payment will be paid in addition to
your basic pay to recognise this. Unsocial hours are those hours outside 0700 -
1900hrs Monday to Friday and include working evenings, nights, weekends and
Bank/Public holidays.
OR-JES-307-JD-B7 : HOFS : Residence and Services v10.0
Success Profile
Strengths
Behaviours
It is advised strengths
Ability
Experience
Technical
are chosen locally,
recommended 4-8
Delivering at Pace
Job holders must complete specific
training in their specialism once they
take up post.
Leadership
Must be successfully accredited by
passing the Head of Function
Assessment Centre (HFAC), or prior to
2016 be accredited as an Operational
Manager (or in post as a G5 prior to
1999).
Communicating and Influencing
Where HFAC accreditation was gained
from 2018, the Incident Management
Silver Command (IMSC) assessment
must also be passed to be eligible for
operational Head of Function roles.
Working Together
When transferring to a Young Persons
establishment the job holder will be
required to successfully undertake an
assessment to demonstrate suitability to
work with Young People
Managing a Quality Service
Successful completion of workbook
Changing and Improving
Making Effective Decisions
OR-JES-307-JD-B7 : HOFS : Residence and Services v10.0
Choose an item.
OR-JES-307-JD-B7 : HOFS : Residence and Services v10.0