Job Title: Personal Secretary (PS) to the Regional Employment Tribunal Judge (London Central Employment Tribunal)

Pay Span or equivalent: AO

Background

The Regional Tribunal Judge PS position is supporting senior Judiciary and Tribunal members. This is an office-based role in Central London, This is an opportunity to gain transferable skills in new functions, learn from others and do so in a supportive team environment.

Essential Skills and Criteria

• Ability to treat sensitive information in the strictest confidence.

• An ability to be flexible, prioritise work and strong organisational skills.

• Ability to communicate effectively with judicial office holders, stakeholders and users.

• Able to work in a fast-paced environment ensuring that deadlines are met whilst managing conflicting priorities and demands.

• Excellent interpersonal skills.

• Good knowledge of Outlook, Excel and Word.

Key Purpose of the Role

• Support the delivery of functions in the London Central Employment Tribunal.

• Provide the necessary secretariat support to the Regional Judge, including administrative, organisational and diary management functions.

Key Responsibilities

• Managing REJ diary and processing correspondence.

• Confidential work for REJ.

• Answering and dealing with telephone calls.

• Respond confidently and accurately to general correspondence, telephone queries, emails etc. to a high standard often without direction.

• Drafting letters, updating spreadsheets, and maintaining accurate information.

• Sending and responding to emails

• Admin support prior to and during regional training events

• Arranging meetings at the request of the REJ, compiling agendas, and attending meetings to take minutes.

• Maintaining a B/F system.

• Maintaining a filing system.

• Ordering judicial stationery.

• Maintaining local Judicial office holder's records.

• Keeping note of sick absences and advising Presidents Office

• Responding to Colleague / judicial queries.

• Arranging suitable travel and accommodation in line with the relevant policy and budgetary constraints.

• Triage / sending out of post tribunal / named judge files using tracker.

• Managing judicial annual leave records.

• Familiarity with, or ability to acquire familiarity with, specialised internal databases.

• Arranging regional Tribunal User Group meetings and taking the minutes.

• Arranging the quarterly Regional Judge’s Board Meeting (RJBM) and taking minutes.

• Deal with administration of retirements / resignations of JOHs.

• Referring complaints to REJ

• Reporting to an EO Operational Team Leader.

Other Duties

The post holder is required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.