Job Description (JD)
Band 4
Group Profile: Facilitator(F)
Job Description: F: Creative Arts Coordinator
Document Ref.
OR-JES-2573-JD-B4 : F : Creative Arts Coordinator
v3.0
Document Type
Management
Version
3.0
Classification
Official
Date of Issue
6th August 2024
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
OR-JES-2573-JD-B4 : F : Creative Arts Coordinator v3.0
Job Description
Job Title
F : Creative Arts Coordinator
Group Profile
Facilitator
Organisation
Delivery
Level
Band
4
Overview of the
This is a prisoner-facing job in an establishment.
job
Summary
The job holder will be responsible for co-ordinating creative arts
classes, events and activities for prisoners by building effective,
appropriate and supportive relationships through managing them
in a proactive manner and promoting the decency agenda.
Contributes to sentence planning and reducing reoffending.
Applies safer custody practices and complies with national and
local security standards. Responsible for high level of security,
productivity, good order and hygiene within workshops areas.
This is a non-operational job with no line management or
supervisory responsibilities. This role is non-rotational.
Responsibilities,
The job holder will be required to carry out the following
Activities and
responsibilities, activities and duties:
Duties
• Promote and facilitate delivery of the creative arts (writing,
reading, literacy, visual art, drama, music, and other creative
projects) to prisoners, staff and management.
• Prepare and deliver creative writing workshops.
• Prepare and facilitate/chair book group(s) and coordinate with
national providers.
• Plan and coordinate production of in-house magazine and
promotional literature and ensure its timely and regular
publication.
• Plan and deliver arts events, talks, competitions and
exhibitions.
• Point of contact for external arts-based providers, arts
organisations and funders: build contacts, links and
relationships with such.
• Point of contact for external arts volunteers, build contacts,
liaise with and coordinate such.
• Point of contact for external local community for arts events
and activities.
• Plan and coordinate prisoner mentors/orderlies to promote
and deliver arts-based activities to prisoners, including
production of in-house magazine.
• Participate in the selection process of suitable prisoner arts
mentors/orderlies, ensuring they have suitable qualities.
• Provide training to mentors/orderlies and arrange follow up
sessions if required.
• Liaise with mentors/orderlies on a weekly basis to check
progress.
OR-JES-2573-JD-B4 : F : Creative Arts Coordinator v3.0
• Provide support for mentors/orderlies and learners where
required, encouraging them in their learning.
• Arrange one-to-one meetings with mentors/orderlies and
learners if required to challenge inappropriate behaviour and
discuss any problems or concerns.
• Arrange and chair mentor meetings.
• Assess learners’ needs and match with suitable
mentors/orderlies, events and activities.
• Provide support and advice on career opportunities and
relevant support organisations for respective arts practices
and areas.
• Supervise and maintain discipline of prisoners receiving
training, education or work experience. Responsible for
performance, motivation, discipline, appraisal and
development of prisoners.
• Open and complete Assessment Care in Custody and
Teamwork (ACCT) forms, Violence Reduction Incident
Reports (VRIR) and Security Information Reports (SIRs)
when required and contribute to Incentive Earned Privileges
(IEP) reports.
• Log attendance and approve prisoner hours worked and
wages.
• Carry out fabric checks of classroom and maintain security of
lock, bolts and bars used in the classroom.
• Contribute to prisoner reports including parole, sentence
planning and Individual Learning Plan (ILP).
• Complete regime monitoring information and update prisoner
training records.
• Order materials and estimate usage in order to meet work
learning targets.
The duties/responsibilities listed above describe the post as it is
at present and is not intended to be exhaustive. The job holder is
expected to accept reasonable alterations and additional tasks of
a similar level that may be necessary. Significant adjustments
may require re-examination under the Job Evaluation Scheme
and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence
through the medium of English or (where specified in Wales)
Welsh.
Civil Service Success Profile Criteria
Behaviours
• Communicating and Influencing
• Leadership
• Developing Self and Others
• Managing a Quality Service
• Working Together
Strengths
We recommend you choose 4 to 8 strengths locally.
Experience
OR-JES-2573-JD-B4 : F : Creative Arts Coordinator v3.0
Technical
• Job holders must complete specific training in their specialism
requirements
once they take up post.
• Required to undertake the Civil Service Learning (CSL) Train
the Trainer training.
Ability
• Good written and verbal communication skills.
Minimum
Please do not alter this box
Eligibility
• All candidates are subject to security and identity checks prior to
taking up post.
• All external candidates are subject to 6 months’
probation. Internal candidates are subject to probation if they
have not already served a probationary period within HMPPS.
• All staff are required to declare whether they are a member of a
group or organisation which HMPPS consider to be racist.
Hours of Work
37 hour working week.
(Unsocial Hours)
Allowances
OR-JES-2573-JD-B4 : F : Creative Arts Coordinator v3.0