Job Description (JD)
Band 6
Group Profile - Facilities and Services Unit
Manager (FSUM)
Job Description - FSUM : Catering
Document Ref.
OR-JES-083-JD-B6 FSUM : Catering
Document Type
Management
Version
9.0
Classification
Official
Date of Issue
20 April 2020
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
OR-JES-083-JD-B6 FSUM : Catering v9.0
Job Description
Job Title
FSUM : Catering
Group Profile
Facilities and Services Unit Manager
Organisation Level
First Line Management
Band
6
Overview of the job
This is a management job in an establishment.
Summary
The job holder will be responsible for the Food Services for the establishment
including responsibility for the activities within all food areas (and staff mess).
This is a non-operational job with line management responsibilities.
Responsibilities, Activities
The job holder will be required to carry out the following responsibilities, activities and
and Duties
duties:
? Responsible for ensuring the provision of meals for prisoners and for the quality
and quantity of meals served.
? Responsible for monitoring a safe working environment e.g. requesting repairs to
kitchen equipment, on-going testing and reporting operating faults on computer
aided facilities management system.
? Responsible for the achievement of Service Levels Indicators within the unit,
verifying and signing off documentation as appropriate.
? Responsible for compliance with all Food Safety Management systems and
Hygiene Assessments within the kitchen and associated areas. Undertaking Risk
Assessments and responding to hazards as and when appropriate.
? Responsible for costing the menu requirements and management of the catering
budget including the provision of cultural, health nutrition and special dietary
needs.
? Act as point of contact for all external/internal stakeholders visiting the kitchen
including Independent Monitoring Body (IMB) and Her Majesty’s Inspectorate of
Prisons (HMIP).
? Responsible for estimating, ordering and managing resources (generally food and
ingredients to deliver the catering requirements of the establishment). Ensure
effective utilisation of those resources to maximise the reduction of waste.
? Responsible for maintenance of security standards in the kitchen area in line with
Local Security Strategy (LSS) and National Security Framework (NSF).
? Responsible for prisoner workforce in the kitchens, ensure that they are
appropriately inducted, trained, supervised and paid and complete all
documentation relating to prisoners where required.
? Responsible for implementation of national policy and/or contribution towards
the development of local policy, procedures and practice for catering and ensures
consistency across the unit in the application of policies and procedures affecting
prisoners and staff.
? Responsible for the collection, collation, analysis and acting on data concerning
the catering function including feedback on the choice and quality of food
provided and weekly individual menu choices from residential area.
? Responsible for training wing food handlers on hygiene stand.
? Responsible for carrying out kitchen inspections, audit preparation and
documentation for audit purposes.
OR-JES-083-JD-B6 FSUM : Catering v9.0
Undertake other management tasks as follows:
? Manage devolved budgets in accordance with the financial procedures outlined in
the budget delegation.
? Responsible for the management of all staff within their area. This includes staff
performance, development and annual appraisal through to sickness absence
management.
? Ensure all HMPPS standards and Service Delivery Indicators (SDIs) are
implemented and managed within the relevant work area.
? Ensure all national and local policies and procedures are implemented and
compliant (examples; NSF, LSS, Finance Manual).
? Attend as directed any relevant boards/meetings and actively contribute, either as
chair or team member.
? Provides leadership and direction to supervisors and staff within their defined
work area through briefings, building informal and formal relationships and
effective communication.
? Produce relevant reports as required and ensure all correspondence is replied to
within agreed timescales.
? Liaise and form good relationships with internal and external stakeholders.
? Contribute to the preparation of the prison contingency and emergency plans, and
ensure implementation when required.
? Manage resources to deliver the activities within the defined work area, and
contribute to the mid-to-long term business planning process.
? Ensure the defined work area and associated activities comply with Health and
Safety legislation. Ensure all risk assessments are undertaken and staff are made
aware of their personal responsibility towards ensuring Health and Safety
compliance.
The duties/responsibilities listed above describe the post as it is at present and is not
intended to be exhaustive. The job holder is expected to accept reasonable alterations
and additional tasks of a similar level that may be necessary. Significant adjustments
may require re-examination under the Job Evaluation Scheme and shall be discussed in
the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium
of English or (where specified in Wales) Welsh.
Behaviours
? Working Together
? Managing a Quality Service
? Communicating and Influencing
? Leadership
Strengths
It is advised strengths are chosen locally, recommended 4-8.
Essential Experience
Technical
Must hold qualifications and competences of F&S Supervisor - Catering. In addition
Requirements
they must hold a Food Hygiene Level 4 Diploma or equivalent Level 4 award in
HACCP. They are required be familiar with applying all current health, safety and
hygiene related regulations that apply in a working kitchen environment and
demonstrate previous competency at supervising or management of staff within a
kitchen environment. Refresher training in Food Safety (HACCP) should be completed
at 3 year intervals environment.
OR-JES-083-JD-B6 FSUM : Catering v9.0
Internal applicants
All newly promoted staff to the following Band 6 first line manager roles (Activities
Unit Manager, Facilities and Services Unit Manager, Facilities and Services Business
Manager, Programme Manager, Specialist Treatment Manager or Equality Advisor) in
Establishments will be expected to complete the New Manager Programme on Civil
Service Learning within three years of promotion. Staff that have mapped or re-
graded to Band 6 who have previously worked at an equivalent level will not be
required to undertake the qualification.
External applicants
All external staff joining as a Band 6 Activities Unit Manager, Facilities and Services
Unit Manager, Facilities and Services Business Manager, Programme Manager,
Specialist Treatment Manager or Equality Advisor in an Establishment will be
expected to complete the New Manager Programme on Civil Service Learning within
three years.
When transferring to a Young Persons establishment the job holder will be required
to successfully undertake an assessment to demonstrate suitability to work with
Young People.
Ability
Minimum Eligibility
? All candidates are subject to security and identity checks prior to taking up post.
? All external candidates are subject to 6 months’ probation. Internal candidates are
subject to probation if they have not already served a probationary period within
HMPPS.
? All staff are required to declare whether they are a member of a group or
organisation which HMPPS consider to be racist.
Hours of Work
37 hour working week.
(Unsocial Hours)
Allowances
Required Hours Allowance will be confirmed by the Recruiting Manager and only
paid where applicable:
Required Hours Allowance
This role requires regularly working unpredictable and unsocial hours and be on call
to attend their place of work at any time. A 17% payment will be paid in addition to
your basic pay to recognise this. Unsocial hours are those hours outside 0700 -
1900hrs Monday to Friday and include working evenings, nights, weekends and
Bank/Public holidays.
OR-JES-083-JD-B6 FSUM : Catering v9.0
Success Profile
Strengths
Behaviours
It is advised strengths are
Ability
Experience
Technical
chosen locally,
recommended 4-8.
Working Together
Must hold qualifications and competences
of F&S Supervisor - Catering. In addition
they must hold a Food Hygiene Level 4
Diploma or equivalent Level 4 award in
HACCP. They are required be familiar with
applying all current health, safety and
hygiene related regulations that apply in a
working kitchen environment and
demonstrate previous competency at
supervising or management of staff within a
kitchen environment. Refresher training in
Food Safety (HACCP) should be completed
at 3 year intervals environment.
Managing a Quality Service
Internal applicants
All newly promoted staff to the following
Band 6 first line manager roles (Activities
Unit Manager, Facilities and Services Unit
Manager, Facilities and Services Business
Manager, Programme Manager, Specialist
Treatment Manager or Equality Advisor) in
Establishments will be expected to
complete the New Manager Programme on
Civil Service Learning within three years of
promotion. Staff that have mapped or re-
graded to Band 6 who have previously
worked at an equivalent level will not be
required to undertake the qualification.
OR-JES-083-JD-B6 FSUM : Catering v9.0
Communicating and Influencing
External applicants
All external staff joining as a Band 6
Activities Unit Manager, Facilities and
Services Unit Manager, Facilities and
Services Business Manager, Programme
Manager, Specialist Treatment Manager or
Equality Advisor in an Establishment will be
expected to complete the New Manager
Programme on Civil Service Learning within
three years.
Leadership
When transferring to a Young Persons
establishment the job holder will be
required to successfully undertake an
assessment to demonstrate suitability to
work with Young People.
OR-JES-083-JD-B6 FSUM : Catering v9.0