Team Leader, Planning and Operational Support Team, Judicial College - Executive Officer (EO)
Team Leader, Judicial College, EO Grade
Overview
The Judicial College has an exciting opportunity for an Executive Officer to join its Planning and Operations Team (POpS) to lead a team of event organisers based in the Royal courts of Justice, London or 5 Wellington Place, Leeds.
The Judicial College
The principal role of Judicial College is to support the Lady Chief Justice and the Senior President of Tribunals in fulfilling their responsibilities for the arrangements for training the judiciary in an ever-evolving justice system. Working with the College Board, the Judicial College supports these senior members of the judiciary in setting the direction for training and ensuring the College has the right support in place to provide advice on the design and delivery of training, innovative digital systems to support delivery and that seminars are well-organised.
We are a unique branch of the civil service, independent from Government, dedicated to supporting the judiciary and promoting judicial independence, to maintain confidence in the rule of law. The Judicial Office reports to, and is accountable to, the Lady Chief Justice and was set up in 2006 to provide support to them and to the wider judiciary. The Judicial College is part of the wider Judicial Office, which is a unique branch of the Civil Service dedicated to supporting judicial independence, to maintain confidence in the rule of law. The Judicial Office assists the Lady Chief Justice and the Senior President of Tribunals to fulfil their responsibilities to the judiciary (about 25,000 judicial office holders), and an ever-evolving justice system.
The Judicial College is a very busy and high-profile section of the Judicial Office. We are responsible for judicial training, and we currently deliver approximately 2000 judicial seminars each year. This is an exciting time for the Judicial College as our training programme is expanding to address judicial training needs emerging from the Independent Review of Criminal Courts. In addition, the College is continuing to develop its methods of delivering training to incorporate more digital platforms, increasing its use of e-learning and webinars. following the Constitutional Reform Act 2005.
The Judicial College team is based over four sites - London, Loughborough, Leeds and Glasgow. This post can be based in London or Leeds, with travel to the other sites where required.
Key responsibilities
As post-holder you will:
Lead a team of event organisers at AO grade who provide administrative support to organising and supporting magistrate training with a variety of delivery methods - digital, face to face and blended learning.
Manage your team supporting people issues including performance, attendance and conduct in line with HR policies.
Establish, monitor and revise plans for the administrative support for jurisdictional training programmes.
Work closely and flexibly as part of a team of team leaders and managers to ensure that the wider training programme is effectively managed and resourced, deploying staff and other resources as required.
Manage and monitor the maintenance of accurate records of attendees at training events (both prior to and at the event) to assist with budget management.
Support senior managers in the design, testing and embedding of new or improved administrative procedures as part of continuous improvement projects.
Take responsibility for the set up and management of your training event area on the College’s online Judicial College Learning site. This involves making sure that course pages are set up, oversee online bookings and the addition of course materials etc. This includes delivering some tasks personally and managing/quality checking others.
Ensure appropriate training venues are booked and that delegates are fully informed of arrangements for events.
Attend training events to provide support for an event or an event planner when necessary.
Take minutes of committee and planning meetings when required.
This is a full-time role.
You will report to a HEO manager. As Team Leader, you will line manage of up to 8 AO’s depending on which training jurisdictions you are assigned.
Other Duties:
You will be required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.
Essential Skills and Experience:
We are looking for an Executive Officer who has experience in:
leading and managing a team
operational delivery and customer service
working accurately with numbers, monitoring and quality checking
planning and managing a large portfolio of work
continuous improvement
collaborative working
good skills in a wide range of IT platforms e.g. Excel, Microsoft Office Suite
Selection criteria:
We’ll assess you against these behaviours during the selection process:
Leadership
Communicating and Influencing
Working Together
In the event of a high volume of applications there will be an initial sift on the lead behaviour Leadership.
Please also refer to the CS Success Profiles framework for more details at this grade (Level 2- EO)
Success Profiles: Civil Service behaviours - GOV.UK
Selection process details
This vacancy is using Success Profiles: Civil Service behaviours - GOV.UK, and the sift will assess the behaviours outlined above.
At interview we will be assessing success profiles and strengths.
Please also refer to the CS Success profiles for strengths:
Success Profiles: Strengths - GOV.UK
Working hours
This is a full-time role of 37 hours per week, and we operate a flexible working policy. The post can be based in any of the following offices: London or Leeds, with occasional travel to the other offices as required.
Additional Information
Working Arrangements & Further Information
The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.
For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
Flexible working hours
The Ministry of Justice offers a flexible working system in many offices.
Benefits
The MoJ offers a range of benefits:
Annual Leave
Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.
There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
Pension
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Networks
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
Support
A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
Paid paternity, adoption and maternity leave.
Free annual sight tests for employees who use computer screens.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order
To Shared Service Connected Ltd (0845 241 5358 (Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting-enquiries@gov.sscl.com);
To Ministry of Justice Resourcing team (resourcing-management-office@justice.gov.uk);
To the Civil Service Commission (details available here)
The Civil Service embraces diversity and promotes equal opportunities. As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.
You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.
We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.