HQ Job Description (JD)
Band 7
Directorate: Central Operational Services
Job Description - Printing Specialist
Document Ref.
HQ-JES-1176 Printing Specialist v3.0
Document Type
Management
Version
3.0
Classification
Official
Date of Issue
02/02/21
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
HQ-JES-1176 Printing Specialist v3.0
Job Description
Job Title
Printing Specialist
Directorate
Central Operational Services , Public Sector Prison Industries (PSPI)
Band
7
Overview of the job
Responsible for the costing, allocation and control of all printing orders. Supporting
establishments and HQ in any technical printing issues including the design of
printing facilities.
Reporting to the Printing Programme Executive, Public Sector Prison Industries
(PSPI).
This post is national.
No line management responsibilities .
This is a non-operational role.
Summary
Responsible for planning, estimating and delivery of printed products for internal
and external market requirements within agreed stock levels of Prison Service
Stationery Catalogue (book 340), MOJ store, ad hoc printing and OGD/commercial
orders.
Plan and manage capacity and production driving the PSPI Delivery Plan objectives.
Monitor production and take corrective action as appropriate in terms of product,
quality and suitability.
Provide technical support to workshops and work with establishment staff to drive
up workshop performance in line with the PSPI Delivery Plan.
Responsibilities,
The job holder will be required to carry out the following responsibilities, activities
Activities and Duties
and duties:
? Manage print production across all workshop sites ensuring customer
specifications and delivery requirements are met.
? Management of stock levels ensuring that orders are in place to meet predicted
demand levels, maintaining a maximum of 3 months of C&E and MOJ stock,
supporting make or buy decisions as necessary.
? Manage the oversight of contracted out services as required.
? Produce technical procurement specifications for both materials, services (buy
outs) and machinery and carry out technical assessment of supply tenders .
? Calculate product prices ensuring that current and up to date prices are used
and ensure PSPI pricing policy is adhered to. Update all print material prices and
product costs to reflect current values and ensure best value for money.
? Plan and manage capacity and production to contribute to increasing the
printing outputs in line with PSPI targets.
? Manage work orders and schedule to establishments working with
establishment managers to match identified resources and capability, reviewing
and agreeing product lines .
? Use the Tharstern MIS system, to provide product costs, transfer orders, reports
etc.
? Monitor industries performance in workshops, taki ng corrective action where
necessary reporting results to the programme manager.
? Manage the setting up of new product lines in line with new business
requirements including the expansion of business to OGD.
HQ-JES-1176 Printing Specialist v3.0
? Provide advanced technical support to establishments in the planning and
developing of new industries with regards to workshop layouts and plant and
equipment purchases.
? Produce business cases for the purchase of any capital plant and or tools as
required.
? Provide advanced technical advice to prison establishment staff on production
line processes at pre-production and production stages.
? Develop job related training for prisoners in line with product specifications and
the Quality Manual.
? Responsible for responding to customer and business development team sales
enquiries in a timely manner.
The duties/responsibilities listed above describe the post as it is at present and is not
intended to be exhaustive. The job holder is expected to accept reasonable
alterations and additional tasks of a similar level that may be necessary. Significant
adjustments may require re-examination under the Job Evaluation Scheme and shall
be discussed in the first instance with the job holder.
Behaviours
? Managing a Quality Service
? Delivering at Pace
? Changing and Improving
? Making Effective Decisions
? Working Together
? Communicating and Influencing
Strengths
It is advised strengths are chosen locally, recommended 4-8.
Experience
? Sound technical background in the commercial print industry.
? Proven track record in production.
Technical
? Qualifications at ONC or equivalent in the printing industry.
Requirements
Ability
? Good IT skills, including production management software.
? Able to communicate to a wide range of external and internal personnel.
Minimum Eligibility
Please do not alter this box
? All candidates are subject to security and identity checks prior to taking up post.
? All external candidates are subject to 6 months’ probation. Internal candidates are
subject to probation if they have not already served a probationary period within
HMPPS.
? All staff are required to declare whether they are a member of a group or
organisation which HMPPS consider to be racist.
Hours of Work
Leave Blank
(Unsocial Hours)
Allowances
To be used by the JES Team only
HQ-JES-1176 Printing Specialist v3.0
Success Profile
Strengths
Behaviours
It is advised strengths
Ability
Experience
Technical
are chosen locally,
recommended 4-8
Managing a Quality Service
Good IT skills, including
Sound technical background in the Qualifications at ONC or equivalent in the
production management
commercial print industry.
printing industry
software
Delivering at Pace
Able to communicate to
Proven track record in production.
a wide range of external
and internal personnel.
Changing and Improving
Making Effective Decisions
Working Together
Communicating and Influencing
HQ-JES-1176 Printing Specialist v3.0