Job Description (JD)
Band 4
Group Profile - Facilities and Services Supervisor (FSS)
Job Description - FSS : Maintenance
Document Ref.
OR-JES-411-JD- B4 : FSS : Maintenance
Document Type
Management
Version
7.0
Classification
Official
Date of Issue
05/02/2020
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence
OR-JES-411-JD- B4 : FSS : Maintenance v7.0
Job Description
Job Title
FSS : Maintenance
Group Profile
Facilites and Services Superviser
Organisation Level
Delivery
Band
4
Overview of the job
This is a Facilities and Services delivery job in an establishment with supervisory
responsibilities.
Summary
The job holder should be working towards or be qualified in a recognised building
trade and be responsible for the supervision of staff, prisoners and activities to
maintain prison buildings, fabric, associated plant and equipment including security
items, in a safe manner in order to ensure that the establishment is maintained.
This is a non-operational job with no line management responsibilities; however
they will have supervisory responsibilities for staff.
Responsibilities,
The job holder will be required to carry out the following responsibilities, activities
Activities and Duties
and duties:
? Allocate daily staff resources to activity within their Unit where appropriate
? Supervise and support staff and prisoner in all activities within Estates
? Liaise with support services, on all aspects of delivery of the Service Delivery
Agreement
? Coordinate small developments and refurbishments within the establishment
? Promote and implement systems to aid energy efficiency across the
establishment taking steps to reduce its carbon footprint
? Ensure work carried out on site by is, checked by staff and that it is completed to
the approved code of practice
? Supervise the day-to-day activities of external contractors whilst they are on site
? Make sure that all goods and materials used within the area of work are ordered
in accordance with HMPPS policy
? Undertake responsibilities and duties of your trade as required
? Check contractors are appropriately qualified to carry out the work required and
permits to work are issued and recorded in line with local and national security
procedures
Undertake other tasks including :
? Supervise all staff within your area of responsibility, ensuring they are briefed on
the work for the day and that relevant work area is maintained to a high standard
? Update computer systems when required and prioritise activities in-line with local
procedures, ensuring workload/regime is delivered, escalating issues to the Site
manager when required
? Contribute to staff appraisals, feeding relevant performance information to Line
Managers
? Contribute to the development of local practice, process and initiatives, ensure
consistency across the unit in the application of policies and procedures affecting
prisoners and staff
? Manage the tool inventory and maintain security standards within the work area
? Complete paperwork for accident reports
? Support the achievement of Service Delivery Indicators and standards, checking
compliance with specific audit standards and suggesting improvements
OR-JES-411-JD- B4 : FSS : Maintenance v7.0
? Undertake compliance checks, contribute to risk assessments and respond to
hazards as and when appropriate
? Undertake routine coordination of resources in area of work ensuring effective
utilisation of those resources and reduction of waste
? Collect and collate data concerning the function
? Proactively promote prison service policy in all activities and behaviours by
promoting diversity, decency, safety and reducing re-offending agendas
? Supervise compliance with HandS at work and other related legislation within
area of responsibility. Ensure all documentation relating to HandS best practice is
up to date and maintained
? Identify and resource pest control issues
? Ensure allocated Planned Maintenance and small repairs are carried out,
undertaking service requests raised on the computer aided facilities management
system
? Act as a technical advisor when required, advising on regulations
? Escort technical contractors when required, working with and supervising them in
accordance with Local Security Strategy (LSS)
? Maintain regular communications via radio net in accordance with Local Security
Strategy (LSS)
? Be responsible for tools and plant machinery, carrying out checks at regular
intervals and completing relevant documentation in accordance with Local
Security Strategy (LSS) and National Security Framework (NSF)
? Comply with Health and Safety policies, procedures and legislation to ensure
statutory and mandatory compliance
? Drive estates vehicles and operate plant equipment
? Operate within command mode in-line with local contingency plans
? Undertake incidental and emergency or urgent tasks and assignments as per
Service Delivery Agreement timescales in a safe manner
? Contribute to prisoner reports including parole and sentence planning
The duties/responsibilities listed above describe the post as it is at present and is not
intended to be exhaustive. The Job holder is expected to accept reasonable
alterations and additional tasks of a similar level that may be necessary. Significant
adjustments may require re-examination under the Job Evaluation scheme and shall
be discussed in the first instance with the Job Holder
An ability to fulfil all spoken aspects of the role with confidence through the medium
of English or (where specified in Wales) Welsh.
Behaviours
? Delivering at Pace
? Managing a Quality Service
? Communicating and Influencing
? Leadership
Strengths
It is advised strengths are chosen locally, recommended 4-8.
Essential Experience
Staff can work towards or hold a Vocational Qualification at Level 3 in a recognised
building trade or equivalent. Must hold or be prepared to work towards the Institute
of Occupational Safety and Health (IOSH) Managing Safely Certificate.
HMPPS staff newly promoted to a Band 4 Supervising Officer or Facilities and Services
Supervisor role within Establishments will be required to undertake the Diploma in
Team Leading. Newly promoted staff are expected to complete the qualification as part
of the requirement of their role.
Staff newly promoted into Band 4 Offender Supervisors or Specialist Officer roles
within establishments will be expected to undertake the Diploma if they are covering
or carrying out the role of Supervising Officer on a ‘regular’ basis.
OR-JES-411-JD- B4 : FSS : Maintenance v7.0
Staff working in establishments who were mapped to a Band 4 Supervising Officer or
Facilities and Services Supervisor role as part of the F&S restructuring process and staff
who have re-graded to Band 4 from a higher grade are not required to complete the
qualification as they have previously worked at an equivalent level (or higher).
When transferring to a Young Persons establishment the job holder will be required
to successfully undertake an assessment to demonstrate suitability to work with
Young People.
Technical
? Must hold qualification in relevant field.
Requirements
Ability
Minimum Eligibility
? All candidates are subject to security and identity checks prior to taking up post.
? All external candidates are subject to 6 months’ probation. Internal candidates are
subject to probation if they have not already served a probationary period within
HMPPS.
? All staff are required to declare whether they are a member of a group or
organisation which HMPPS consider to be racist.
Hours of Work
37 hour working week (standard).
(Unsocial Hours)
Allowances
HMPPS Staff on closed pay structures only:
Additional Conditioned Hours Pensionable (ACHP)
Staff moving from a closed 39 hour pay structure will be eligible for the two protected
pensionable additional committed hours (ACHP). They will work a 39 hour week
consisting of the standard 37 hour week and a further 2 additional hours (ACHP) paid
at plain time pensionable rate.
Unsocial Hours Working will be confirmed by the Recruiting Manager and only paid
where applicable:
Unsocial Hours Working
This role requires working regular unsocial hours and a 17% payment will be paid in
addition to your basic pay to recognise this. Unsocial hours are those hours outside
0700 - 1900hrs Monday to Friday and include working evenings, nights, weekends and
Bank / Public holidays.
OR-JES-411-JD- B4 : FSS : Maintenance v7.0
Success Profile
Strengths
Behaviours
It is advised strengths
Ability
Experience
Technical
are chosen locally,
recommended 4-8
Delivering at Pace
Staff can work towards or hold a
Must hold qualification in relevant
Vocational Qualification at Level 3 in
field
a recognised building trade or
equivalent. Must hold or be
prepared to work towards the
Institute of Occupational Safety and
Health (IOSH) Managing Safely
Certificate.
Managing a Quality Service
HMPPS staff newly promoted to a
Band 4 Supervising Officer or
Facilities and Services Supervisor role
within Establishments will be
required to undertake the Diploma in
Team Leading. Newly promoted staff
are expected to complete the
qualification as part of the
requirement of their role.
Communicating and Influencing
Staff newly promoted into Band 4
Offender Supervisors or Specialist
Officer roles within establishments
will be expected to undertake the
Diploma if they are covering or
carrying out the role of Supervising
Officer on a ‘regular’ basis.
OR-JES-411-JD- B4 : FSS : Maintenance v7.0
Leadership
Staff working in establishments who
were mapped to a Band 4
Supervising Officer or Facilities and
Services Supervisor role as part of
the F&S restructuring process and
staff who have re-graded to Band 4
from a higher grade are not required
to complete the qualification as they
have previously worked at an
equivalent level (or higher).
When transferring to a Young
Persons establishment the job holder
will be required to successfully
undertake an assessment to
demonstrate suitability to work with
Young People.
OR-JES-411-JD- B4 : FSS : Maintenance v7.0