MoJ Property Directorate Role Profile

Overview

The MoJ Property Directorate is a customer focused organisation that exists to enable our customers to perform to their very best. We do this by providing high quality, easy to use services, and working environments that our customers want to work in, which support them to deliver their individual outputs efficiently. Our job is to manage one of the most diverse and complex estates in Government - hosted by the Ministry of Justice (MoJ). The MoJ Property Directorate brings together a property portfolio including Prisons, Probation, and MoJ HQ and Arm’s Length Bodies.

MoJ Property provides specialist services including facilities management, health and safety, fire safety and security, technical design expertise, and sustainability. We also have business management teams who support the entire Directorate and each of our partners is supported by account management teams. We are responsible for a great deal - our portfolio consists of properties valued at £8.5bn for the MoJ alone. We are part of the Government Property Profession (GPP) and through active membership and engagement we will work with the Office of Government Property to develop the maturity of the profession and also encourage our people to join the GPP. We continue to build our capability through training and recruitment, aspiring to be the best that we can be as individuals and as a directorate.

We continue to deliver new ways of working across our portfolio - leading on the scale and pace of activity for central government - proposing ways to achieve, and then providing more dynamic and flexible workspace, while driving down the cost of the estate.

Team Overview

This role will support the Facilities Management (FM) Technical workstream within the Property Transformation Programme (PTP).

The FM Technical workstream team have written the technical specifications for the new PTP contracts. They have a broad range of knowledge on FM across the MoJ and specifically on these documents. The team are now involved in the evaluation periods for WSM and will shortly be evaluating TFM bids as well. These periods will be complete in May for WSM and June for TFM after which the team will move into the mobilisation workstream, using their expert knowledge to support the implementation of the new TFM and WSM contracts.

There are other areas of work that are the responsibility of FM Technical now and during pre-mobilisation that require resourcing that is currently unavailable. These include, but are not limited to: service matrix review and ongoing updates; day one change process development and ongoing log; reviewing CAFM and CDE documentation from the Digital and Data team; collation of assumptions for data and specifications; and support with business change activities such as process mapping. There is also likely to be additional work on negotiation of the contracts.

This role is to support the Day One Changes activity particularly phase 1 to support readiness. We require support in development the Day One Change process with BAU, working with BAU to understand the volume and content of Day One Changes, defining the contract changes for PTP, working with data team and BAU to obtain data sets to supplement the Day One Change process. Working with finance colleagues to cost the Day One Changes for inclusion in the FBC. Progress updates to TLT / SLT and developing a Day One Change progress tracker etc. In addition, they may be called on to support FM specialist input in the mobilisation activities and wider programme activities.

Job Description, Duties and Responsibilities

Responsibilities will include the following:

• Applying FM skills, knowledge, and experience supporting delivery of programme objectives and meeting programme milestones.

• Work closely and flexibly with other PTP workstreams, to support each stage of the PTP, including procurement activities, evaluation and mobilisation and post mobilisation.

• Act as a FM specialist point of contact for the BAU FM Team to provide information and draw on their knowledge and experience to detail the new service specifications and requirements.

• Support and lead Day One Change activity.

• Supporting design of and leading on stakeholder engagement sessions to understand service requirements meeting business needs while delivering a safe and compliant estate.

• Drafting, testing and reviewing of documentation including drafting of service specifications, development of technical standards in FM services plus enabling functions.

• Ensure requirements are aligned to the FM strategy.

• Supporting mobilisation planning and activities, ensuring smooth transition and implementation of contract requirements.

• Engage with cross-programme meetings and tasks, including weekly check point meetings and broader governance meetings.

Expectations of post holder in executing the role

• Post Holders are expected to be able to engage with a range of stakeholders.

• Knowledge in Facilities Management is expected.

• Ability to work independently.

• Some travel to meetings as required

Skills and Experience

Essential

• Experience of effectively working through others to achieve goals.

• Stakeholder engagement and communication skills.

• Understanding and developing programme strategies and plan.

• Working across teams in PTP and in the wider Property landscape.

• IT skills including proficiency in MS Word, Excel and Outlook.

Government Property Profession (GPP) Technical Skills

This role sits within the MoJ Property Directorate and is part of the Government Property Function aligned with the Government Property Profession.

The GPP Framework is aimed at staff working in property or property-related roles and consider property to be their career anchor profession. This usually encompasses posts where professional qualifications and experience are directly relevant to the work being undertaken. However, it is also applicable to those who are currently not qualified property practitioners but wish to make this their profession of choice. Those with a property background at any level are encouraged to register with the GPP, which exists to support property practitioners at all levels. Details of the GPP Career Framework can be found at: https://www.gov.uk/government/publications/the-government-property-profession-career-framework--2

This role falls under Facilities Management, Practitioner level in the career framework, and some or all the following Technical Skills may be tested during the selection process:

• Customer and Client Service - Practitioner

• Property Professional Expertise - Practitioner

Behaviours:

1. Delivering at Pace

2. Seeing the Bigger Picture

3. Making Effective Decisions

Flexible working hours

The Property Directorate offers a flexible working system in many teams.

Requests for reduced hours contracts will be considered in line with business needs.

We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. We are happy to accommodate any reasonable adjustments you may require during the selection process. To find out more about how we champion diversity and inclusion in the workplace, visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity

The Directorate is supportive of and encourages flexible working.

Non-civil service candidates will start on the pay band minimum.