Role Profile

PS Job Description (JD)
PS Band 3
Directorate: Probation Service
Job Description: Regional Community Payback Health &
Safety Officer

Document Ref.
PS JES 0102 Regional Community Payback Health & Safety Officer
Document Type
Management
Version
2.0
Classification
Official
Date of Issue
31 January 2023
Status
Baselined
Produced by
Job Evaluation Assurance and Support Team
Authorised by
Reward Team
JD Evidence

PS JES 0102 Regional Community Payback Health & Safety Officer v2.0

PS Job Description
Job Title
Regional Community Payback Health & Safety Officer
Directorate
Probation Service
Band
3

Overview of the job
This is a non-operational specialist based role within the probation regions to support
the delivery of Community Payback (CP).

This role will be line managed by the CP Operations Manager within the Region, with
oversight and support from the Regional and National HMPPS Health Safety and Fire
leads.

The role supports national plans and systems for the management of HSF risk. This
will be achieved through effective implementation of national health, safety & fire
systems and procedures for CP teams.

There are no line management responsibilities.
Summary
The job holder will undertake the role, having access to all unpaid work sites
placements and equipment.

The post holder will be the first point of contact for all CP HSF queries within their
region.

Co-ordinating HSF management systems within the identified regions in line with
national policy, arrangements and standards on a day to day basis. Providing support
for other teams in the region as required by the HS&F Regional Lead (RHSFL) and
agreed locally.
Responsibilities,
The job holder will be required to carry out the following responsibilities, activities and
Activities & Duties
duties:

•  Act as the initial point of contact for any regional CP health, safety & fire
queries and action as necessary.
•  Report CP Health & Safety incidents including notifying the Heads of UPW
and RHSFL of any dangerous conditions requiring immediate action and
referring potential RIDDOR incidents to the Head of UPW and to the Regional
HSF Team. Support the RHSFL who will interpret and present enforcement
reports to Regional Probation Director, SMT, Health and Safety Committee
and support them in drafting and seeking approval for suitable action plans.
•  Assist in the maintenance, review and distribution of national and regional
health and safety risk assessments for CP.
•  Ensuring Community Payback workshops, stores and projects are set up and
maintained in compliance with current health, safety and fire legislation
including risk assessments, safe systems of work, workplace inspections, fire
procedures, training and provision of PPE as required. Where necessary liaise
with CP Managers, beneficiaries and other stakeholders.
•  Advise and support CP Managers to carry out workplace inspections. This will
involve carrying out periodic quality sampling and assurance audits.
•  Maintain oversight of accidents/incidents and near miss reports using Sphera
and analyse any trends to make improvements/recommendations or target
any future training requirements.
•  Regular liaison with HSF teams, to ensure that regional and national
priorities and actions are embedded into CP management forums and
processes. This includes monitoring regional and national action plans.
•  Assist the Regional Business Administration Specialist (BAS) in production of
monthly, quarterly and annual reports to the Central CP Deputy Director,
Regional SMT, Health and Safety Committee and H&S representatives, on
PS JES 0102 Regional Community Payback Health & Safety Officer v2.0

the HSF performance for Community Payback with reference to individual
accidents/incidents, trends and patterns.
•  Regular liaison with the Heads of Interventions and Heads of UPW
responsible for HSF-related contingency planning to ensure all aspects of
such contingency planning are suitable, sufficient and current. To assist
those responsible with the development and testing of HSF contingency
plans.
•  Assist in the delivery of HSF induction training for all staff and input into
regional HSF training needs and analysis. Providing assurance that all staff
have completed their training.
•  Liaise with the CP teams to ensure the keeping of accurate records and plans
relating to: Evacuation drills, Staff training in respect of, SSOW and all other
fire training, Fire events - including false alarms, UPW placement
inspections, audits etc, Assurance that CP staff who use Lone Worker Devices
have completed training, Location of firefighting equipment and their test
requirements, Location of fire detection equipment and their test
requirements.
•  Provide support to CP teams in the collation and coordination of litigation
casework. Liaise regularly with the regional HSFL team on litigation casework
progress.

The duties/responsibilities listed above describe the post as it is at present and is not
intended to be exhaustive. The job holder is expected to accept reasonable
alterations and additional tasks of a similar level that may be necessary. Significant
adjustments may require re-examination under the Job Evaluation Scheme and shall
be discussed in the first instance with the job holder.
Behaviours
•  Changing and Improving
•  Making Effective Decisions
•  Communicating and Influencing
•  Working Together
•  Managing a Quality Service
Strengths
It is advised strengths are chosen locally, recommended 4-8.

Experience

Technical
The post-holder is required to hold a minimum of NEBOSH General Certificate or NVQ
requirements
equivalent or be working towards it.

It is recognised that not all candidates will hold technical qualifications and
consideration will be given to those who have knowledge/experience in H&S,F and
are willing to work towards the qualifications.

However, the qualifications must be achieved within 2 years of employment. Will be
expected to be formally trained in Sphera.
Ability
•  Able to deal effectively and assertively with staff at all levels
•  Able user of MS Word and MS Excel
•  Basic training and presentation skills
•  Information collation and analysis
•  Working in fast paced environments

Minimum Eligibility
•  All candidates are subject to security and identity checks prior to taking up post.
•  All external candidates are subject to 6 months’ probation.  Internal candidates are
subject to probation if they have not already served a probationary period within
HMPPS.
•  All staff are required to declare whether they are a member of a group or
organisation which HMPPS consider to be racist.

PS JES 0102 Regional Community Payback Health & Safety Officer v2.0

Hours of Work
Leave Blank
(Unsocial Hours)
To be used by the JES Team only
Allowances

PS JES 0102 Regional Community Payback Health & Safety Officer v2.0

Success Profile

Strengths

Behaviours
It is advised strengths
Ability
Experience
Technical
Behaviours
Strengths
Ability
Experience
Technical

are chosen locally,
recommended 4-8

Changing and Improving

Able to deal effectively

The post-holder is required to hold a minimum
and assertively with staff
of NEBOSH General Certificate or NVQ
at all levels
equivalent or be working towards it.

It is recognised that not all candidates will hold

technical qualifications and consideration will
be given to those who have
knowledge/experience in H&S,F and are willing

to work towards the qualifications.

However, the qualifications must be achieved
within 2 years of employment. Will be expected
to be formally trained in Sphera.

Making Effective Decisions

Able user of MS Word

and MS Excel

Communicating and Influencing

Basic training and

presentation skills

Working Together

Information collation

and analysis

Managing a Quality Service

Working in fast paced

environments

PS JES 0102 Regional Community Payback Health & Safety Officer v2.0